Executive Assistant Job at Collabera in Tempe

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Executive Assistant

Contract: Tempe, Arizona, US

Salary: $23.00 Per Hour

Job Code: 356017

End Date: 2024-12-18
Days Left: 25 days, 2 hours left

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Title: Executive Assistant II

Location: Tempe, AZ 85281

Duration: 12 Months (Contract)

Pay rate: $21.02/hr to $23.02/hr

Job Description:

• We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area requiring strong focus and execution.
• The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy, when necessary, manage travel and expenses and all administrative support functions for this office.
• This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.
• Qualifications: Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information are a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, bachelor's degree preferred.
• This position requires 6+ years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of MS Office and Outlook tools.

Daily Schedule:

• This position will support 3 L8 Directors in the US with calendar and meeting management.

• Heavy Calendar management, setting and moving meetings with the right conference numbers.

• Coordinating agendas, taking and distributing meeting minutes, possible light PowerPoint presentation work Travel and Expenses for the L8's.

• Event planning for Offsites - large meeting rooms, managing attendee lists, working with travel and events team to check about hotel contracts etc.

• Opening and managing purchase orders for the team. Possible support from other teams for ad hoc requests - interfacing with the larger team.

Candidate Requirements:

• Ability to work in a team, collaboratively 2 - 4 Years

• Arranging Meetings 2 - 4 Years

• Calendar Management 2 - 4

• Years Communication - Written and Verbal

• Organizational 2 - 4 Years

• Composing Meeting Minutes 2 - 4 Years

• Coordinating Travel 2 - 4 Years

• Meeting deadlines 2 - 4 Years

• MS Office (Outlook/Word/Excel/PowerPoint) 2 - 4 Years

• Processing Expenses 2 - 4 Years

• Minimum of 3 years as an EA

• Ability to maintain Confidentiality. (sensitive matters within the relations team)

Degree or Certification:

• Bachelor's (preferred, but not required)

KPI:

• Completion of Tasks

Leadership Principle:

• Bias For Action
• Learn and Be Curious

Top 3 must-have hard skills:

• Expert in Outlook and Calendar Management

• Communication - written and verbal

• Travel and Expense experience

Job Requirement

• Calendar Management
• Travel Coordination
• Meetings

Reach Out to a Recruiter

• Recruiter
• Email
• Phone
• Krunal Bherwani
• krunal.bherwani@collabera.com

Apply Now