Executive Assistant Job at Tech Marine Business in Washington

Overview:

COMMITMENT. EXCELLENCE. INTEGRITY.

Our Mission Statement

TMB will strive to be the best Employee-Owned Business contributing to our National Defense.

We are committed to providing meaningful work, fair compensation, benefits that support a work/life balance, and to contribute towards a secure retirement for all our Employee-Owners.

Our Guiding Principles

Commitment to our customers missions;
Excellence in everything we do;
Integrity in all our relationships.

These are the principles which govern who we are and what we do.

TMB, Inc has a contingent opportunity for an Executive Assistant to provide support to the Team Ships Front Office (TSFO).

Responsibilities:

• Prepare high quality, executive-level briefings, reports, and other documentation in support of customer programs.
• Manage the calendar/schedule for the Program Executive Office Ships Executive Staff.
• Manage, track, and maintain official correspondence.
• Draft correspondence for visits of senior executives
• Prepare correspondence and interoffice communications for daily distribution.
• Serve as point of contact for all Defense Travel System (DTS), foreign travel, and passport transactions.
• Generate detailed travel and meeting itineraries.
• Maintain Travel Books.
• Maintain the organization chart, phone roster, emergency contacts list, and muster listing.
• Plan and coordinate meetings, events, and ceremonies as required.
• Coordinate meetings with Senior Officials and Industry offices.
• Print weekly reports from contractors in preparation for meetings.
• Strategically schedule and perform calendar management with respect to priorities, goals, and objectives.
• Provide preparation for meetings and ensure read ahead material is received/distributed in advance.
• Monitor inbox and draft email correspondence as required.
• Administer the leave calendar.
• Interact frequently with Navy and civilian personnel, must have outstanding verbal communications skills.
• Make sound decisions and valuable recommendations that reflect subject matter competence and good judgment.
• Other duties as assigned.

Qualifications:

• Bachelors degree or equivalent U.S. military service experience.
• Must be a United States citizen.

• Must have Navy EA experience, preferably NAVSEA and Flag level EA experience.

• Strongly prefer U.S. Navy experience as a military member, civilian employee, or support contractor.
• Must possess an active DOD Secret security clearance.
• Proficiency using the Microsoft Office suite including Word, Excel, and PowerPoint.
• Outstanding verbal and written communications skills.
• Outstanding time management and organization skills.
• Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
• Ability to be able to travel reasonable distances (up to mile one way) to meet with customers or other company personnel in the execution of job functions.
• Ability to be able to lift and carry up to 25 pounds in a backpack or messenger bag in order to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.

Salary

• $90K - $120K.