Executive Assistant Job at Community Wellness Partners in Clinton
Community Wellness Partners, Clinton, NY, United States
Annual salary range = $62,500 - $75,000
Qualifications/Education/Experience:
+ + Bachelors degree in Business Administration, or related field highly preferred. Associates degree with relevant experience and training may be accepted. If you do not have a Degree and feel your relevant experience qualifies you for the position, we encourage you to apply.
+ + Experience with project management highly preferred.
+ + Requires a minimum of three to five years related experience.
+ + Must have advanced technical skills along with excellent communication, time management and customer service skills.
+ + Must be proficient in Microsoft Office products including Publisher, Excel and Word.
+ + Must be highly confidential and have excellent organizational skills.
Responsibilities:
+ Board Liaison:
+ Prepares and maintains board calendars, agendas, and documentation.
+ Assists in scheduling and planning special board events
+ Utilizes electronic Board portal for efficient communications
+ Prepares and takes minutes for all Board and Committee meetings.
+ Tracks Board terms and attendance.
+ Contract Coordinator
+ Maintains contract database and notifies leaders of upcoming contract renewals and expiration's.
+ Tracks signatory for contract execution
+ Tracks needed documentation for contract signings and renewals.
+ Assists with AG filings as needed (vendor responsibility, offering plan, etc)
+ CON Coordinator
+ Responsible for CON coordination and submission
+ Works with leaders to ensure timely communication and completion
+ Updates grants gateway and CON system pre-qualification status
+ Executive Assistant to the CEO
+ Greets visitors, employees, volunteers and residents in a courteous manner ensuring proper and effective individual treatment.
+ + Refers requests for information to appropriate administrative staff or handles such requests personally.
+ + Schedules appointments, makes travel arrangements, coordinates special functions and maintains a working schedule/follow-up file for tasks and correspondence .
+ + Receives, opens, dates and distributes regular and in-house mail, not marked personal and/or confidential, for the President/Chief Executive Officer.
+ + Independently writes correspondence as requested .
+ + Transcribes correspondence, takes dictation, takes minutes at meetings, and completes forms and reports as requested.
+ + Copies and distributes documents as requested or arranges for others to do so. Transmits documents by Fax machine and Email.
+ + Arranges meetings, assures meeting notices are provided on a timely basis and prepares agendas and materials for meetings of the Boards of Directors and their committees. Arranges for refreshments or light meals as requested.
+ + Maintains a central filing system and file archival in a neat and orderly fashion assuring proper storage and security of confidential information. Maintains a current index to these files.
+ + Schedules and reserves the Board/Conference Room for meetings. Schedules copier maintenance and requests supplies for the board room kitchen area.
+ + Performs other duties as assigned.