Executive Assistant Job at Community Wellness Partners in Clinton

Annual salary range = $62,500 - $75,000

Qualifications/Education/Experience: 

• • Bachelor’s degree in Business Administration, or related field highly preferred.  Associates degree with relevant experience and training may be accepted.  If you do not have a Degree and feel your relevant experience qualifies you for the position, we encourage you to apply. 

• • Experience with project management highly preferred. 

• • Requires a minimum of three to five years related experience.

• • Must have advanced technical skills along with excellent communication, time management and customer service skills. 

• • Must be proficient in Microsoft Office products including Publisher, Excel and Word.

• • Must be highly confidential and have excellent organizational skills. 

Responsibilities:

• Board Liaison:
  • Prepares and maintains board calendars, agendas, and documentation.
  • Assists in scheduling  and planning special board events
  • Utilizes electronic Board portal for efficient communications
  • Prepares and takes minutes for all Board and Committee meetings.
  • Tracks Board terms and attendance.

• Contract Coordinator
  • Maintains contract database and notifies leaders of upcoming contract renewals and expiration's.
  • Tracks signatory for contract execution
  • Tracks needed documentation for contract signings and renewals.
  • Assists with AG filings as needed (vendor responsibility, offering plan, etc)

• CON Coordinator
  • Responsible for CON coordination and submission
  • Works with leaders to ensure timely communication and completion
  • Updates grants gateway and CON system pre-qualification status

• Executive Assistant to the CEO
  • Greets visitors, employees, volunteers and residents in a courteous manner ensuring proper and effective individual treatment.

• • Refers requests for information to appropriate administrative staff or handles such requests personally.

• • Schedules appointments, makes travel arrangements, coordinates special functions and maintains a working schedule/follow-up file for tasks and correspondence.

• • Receives, opens, dates and distributes regular and in-house mail, not marked personal and/or confidential, for the President/Chief Executive Officer.

• • Independently writes correspondence as requested.

• • Transcribes correspondence, takes dictation, takes minutes at meetings, and completes forms and reports as requested.

• • Copies and distributes documents as requested or arranges for others to do so.  Transmits documents by Fax machine and Email.

• • Arranges meetings, assures meeting notices are provided on a timely basis and prepares agendas and materials for meetings of the Boards of Directors and their committees.  Arranges for refreshments or light meals as requested.

• • Maintains a central filing system and file archival in a neat and orderly fashion assuring proper storage and security of confidential information.  Maintains a current index to these files.

• • Schedules and reserves the Board/Conference Room for meetings.  Schedules copier maintenance and requests supplies for the board room kitchen area.

• • Performs other duties as assigned.