Executive Legal Assistant Job at Sanford Barrows Group in Fort Lauderdale

LEGAL EXECUTIVE ASSISTANT COMMUNITY ASSOCIATION DEPT DOWNTOWN FORT LAUDERDALE LOCATION HYBRID WORK SITUATION 37.5 HOUR WORK WEEK Well-known regional law firm has a need for an experienced Executive Assistant to assist two key Partners in the firms' Fort Lauderdale office. Attorneys assigned to them in the department on their day-to-day operations of their practice and clients. Additionally, they will assist attorneys through the performance of complex secretarial and clerical duties requiring a knowledge of legal terminology and the legal process. Key Responsibilities: • Handle and manage all telephone communications. • Manage Potential New Client inquiries and direct business development inquiries and reporter requests for interviews according to CARE Standard Operating Procedures. • Oversee scheduling and calendar management for assigned attorney(s). • Confirm that all meetings, events, and classes are proceeding as planned, and ensure all logistical details are accurate and up to date. • Ensure monthly marketing and all reports are accurate. • Process and manage attorney(s) expense reports in a timely and accurate manner. • Enter billing time into Aderant for assigned attorney(s), edit the Unbilled Time Report before deadlines and handle billing discrepancies, checks, and client relations tasks as needed. • Communicate client updates to the appropriate Department Assistants. • Perform corporate searches via the State and DBPR websites. • Assist with preparing forms related to Registered Agent status. • Pre-interview candidates for podcasts, send reminders to guest speakers with copies to the attorney, and pitch podcast ideas. • Assist with and recruit sponsors for the annual Becker Board Member Boot Camp in collaboration with the Becker Marketing Department. • Assist with conflict checks and access the paralegal inbox to support attorney inquiries and perform paralegal tasks as needed. • Coordinate travel arrangements as needed. • Familiarity with the State of Florida and DBPR websites, as well as experience with Aderant, iManage, and Unbilled Time Report, is desired. • Excellent administrative and organizational skills. • Exhibit Computer savvy and expert in word processing, excel, and presentation software. • Demonstrate the ability to engage seamlessly with C-level professionals, as well as sponsor recruitment for events and collaborate with other teams. • Strong command of grammar, spelling and punctuation. • Able to multi-task and interact with various personalities. REQUIREMENTS: Minimum of seven years’ experience and a bachelor’s degree, or a minimum of ten years’ experience, as a legal assistant. The ideal candidate will be a team player, and adaptable to changing priorities. Respond with resume attached; inquiries are confidential.