Executive Assistant Job at noor staffing in Scottsdale

Executive Assistant

Candidates must be able to work onsite - Monday-Friday.

Come join an exciting company who recently moved their HQ from Orange County CA to beautiful Scottsdale. This is great opportunity to directly support CEO of a growing company. Looking for a go-getter, who is looking to learn and grow in their career as an Executive Assistant.

Job Responsibilities

• Report directly to CEO managing his email inbox and calendar, filtering out unnecessary meetings and communications, and scheduling meetings.
• Assists drafting communications coming from the executive/manager(s), for example weekly updates and announcements.
• Prioritize conflicting needs, handle matters proactively, and follow through on projects to successful completion.
• Works closely and effectively with other executive/manager(s) to keep CEO well informed of upcoming commitments and responsibilities.
• Successfully complete critical aspects of deliverables with a hands-on approach, such as drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's responsibilities.
• Planning special events and executing special projects as they arise.
• Prepare meeting rooms/facilities and required audiovisual equipment.
• Responsible for planning and sending invitations, meeting reminders, and maintaining RSVP for events.

Job Qualifications

• 2+ years of C-Suite level Executive Assistant experience - preferably CEO.
• Previous experience working within a fast-paced or start-up environment.
• Excellent interpersonal skills and the ability to build relationships with additional stakeholders throughout the organization;
• Proficient in Microsoft Office suite - Outlook, Word, Excel, PowerPoint.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Professional and friendly demeanor.
• Ability to balance detail with departmental goals/objectives.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills.
• Bachelor's degree or equivalent experience preferred.