Executive Assistant Job at Integrated Services for Behavioral Health in Columbus

We are seeking an Executive Assistant!!
Franklin County, OH

Hybrid Position

Integrated Services for Behavioral Health (ISBH) is a community-minded, forward-thinking behavioral health organization helping people along the road to health and well-being. We meet people in their homes and communities and help connect them to the resources they need. We serve Southeastern and Central Ohio with a comprehensive array of behavioral health and other services – working with local partners to promote healthy people and strong communities. All of our services are intended to be collaborative and personalized for the individual.

The Executive Assistant will provide high-level administrative support to the Chief Operating Officer and other executive team staff. This role will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within established guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. Crucial to this role is the ability to interact with executives, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. Strong decision-making ability and attention to detail are equally important.

The salary range for this position is $54,524.54 to $63,884.21.

Essential Functions:

• Provides administrative support and assistance to the Chief Operating Officer, Chief Financial Officer, Chief Administrative Officer, Chief Medical Officer, and/or other assigned leadership staff.
• Works closely with executive and senior leaders to support internal and external communications as well as any requests from the Board of Directors.
• Manages appointment calendars, travel arrangements, and meeting planning to support executive commitments and responsibilities with appropriate follow-up to keep the staff functioning cohesively.
• Manages supply ordering and expense reporting for assigned executive team members.
• Creates, proofreads, and compiles correspondence, required reporting, and presentations on behalf of executives. Provides current agendas and necessary materials prior to meetings and keeps executives informed of any changes.
• Maintains sensitive and confidential issues and inquiries for executives, including personnel, wage, budget, and strategic information.
• Works to foster relationships across all levels of the organization to negotiate complex dynamics and manage projects and partnerships.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Coordinates and manages special projects, events, and initiatives.
• Acts as a liaison between executives and internal/external stakeholders.
• Conducts research and gathers information for executive use.
• Able to be available outside of normal business hours to assist the Executive Team, when needed.
• Performs other duties as assigned.

Minimum Requirements:

• High School Diploma required.
• Bachelor’s degree in Business Administration or related field preferred.
• 4+ years of related experience is required. Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Exceptional written and oral communication and professional interpersonal skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Ability to work independently and as part of a team.
• Ability to maintain confidential information.
• Advanced proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook, OneNote, SharePoint) with the ability to learn new or updated software.
• Able to prioritize conflicting demands, handle issues proactively, and follow-through on projects and deadlines with effective, on time and, accurate completion.
• Excellent analytic, problem solving and organizational abilities.
• Strong adaptability, flexibility, and resourcefulness.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Enjoy a great work environment with an excellent salary, generous paid time off, and a strong benefits package!

Benefits include:

• Medical
• Dental
• Vision
• Short-term Disability
• Long-term Disability
• 401K w/ Employer Match
• Employee Assistance Program (EAP) provides support and resources to help you, and your family, with a range of issues, including:

- Managing stress, anxiety and depression

-Improving relationships at home or work

-Getting guidance on legal and financial concerns

-Coping with occupational stress and burnout support

-Addressing substance use issue

To learn more about our organization: https://ISBH.org/

OUR VISION
Healthy people. Strong communities.

OUR MISSION
Delivering exceptional care through connection.

OUR VALUES
Dignity - We meet people where they are on their journey with respect and hope.

Collaboration - We listen to understand and ask how we can best support the people and communities we serve.

Wellbeing - We are inclusive; we celebrate one another's strengths, and we support one another in being well.

Excellence - We demand high-quality care for those we serve and are a leader in how we care for one another as a team.

Innovation - We deeply value diversity of thought and experience, knowing it is what inspires us to stretch past where we are and reach toward what we know is possible.

Were an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.