Executive Assistant Job at Robinson and Casey, PLLC in Boca Raton

Robinson and Casey, PLLC in Boca Raton, FL, US is seeking an Executive Assistant to join our prestigious law firm. With a competitive salary range of $60,000 - $70,000, you will be an integral part of our team, supporting our attorneys and contributing to our success. As an Executive Assistant at Robinson and Casey, PLLC, you will have the opportunity to work in a professional and collaborative environment, where your organizational skills and attention to detail will be valued and appreciated.

Join us in providing top-notch administrative support and helping us achieve our mission of delivering exceptional legal services to clients. If you thrive in a fast-paced and dynamic work environment, this role is perfect for you. As an Executive Assistant, you will play a key role in managing schedules, coordinating meetings, and handling confidential information with discretion.

Your dedication and proactive approach will be essential in ensuring the smooth operation of our office. Join us at Robinson and Casey, PLLC, where you can grow professionally and be part of a team that is committed to excellence in the legal field.

$60,000 - $70,000 yearly

• Answering incoming phone calls and prioritizing them accordingly as well as directing the incoming calls to the appropriate staff member
• Organizing and maintaining the Firm Partner calendar and schedule
• Scheduling business and personal travel for the Firm Partner
• Providing customer service to and developing relationships with clients
• Creating and developing content for blogs, the Firm’s website, and social media posts
• Improving and maintaining the referral database and working with the Firm to grade referents
• Making sure that basic bookkeeping requirements are completed on time
• Office supply management; assessing and ordering supplies when necessary
• Attending the Firm's Partner meetings and transcribing notes
• Organizing the Firm’s Partner e-mail with priorities and responding when necessary
• Directing inquiries, external and internal, to other staff as needed
• Sending and receiving mail
• Interpreting and organizing incoming client information and providing summaries to the Firm Partner
• Scheduling marketing and office events
• Working with all of the Firm’s vendors on tasks and projects that need to be completed and/or require attention
• Develop and maintain a guide for assisting the Firm Partner

• 2-5 years of experience as an Executive Assistant to a company’s C-Suite and/or Owners
• The minimum education requirement of either a High School diploma or a GED. Bachelor’s degree preferred, but not required
• Strong interpersonal skills and experience working with different Executives' personalities
• Microsoft proficient and able to learn new programs/applications quickly
• Organizational skills, the ability to pivot, and a can-do mindset are a must 
• Marketing knowledge and skills preferred

We are a fast-growing, busy law firm that helps people across the state of Florida get access to recovery for their loved ones, whether that be for addiction or mental health, even when they feel like it is out of reach. More specifically, we help people when they are going through the most challenging crisis of their lives, a loved one’s suffering from a chronic disease.