Executive Assistant Job at Fanning Personnel in Boston

Manage complex calendars for the firm's CEO and management ensuring no conflicts and acting as a point of contact for all scheduling needs. Organize and manage communications via phone, email, and videoconferencing for internal and external communications. Coordinate and book complex domestic and international travel including flights, hotels, transportation, and entry visas as needed. Prepare and submit all expenses and invoices. Arrange office meetings and off-site events including catering, scheduling conference rooms, and preparing expenses. Update the firm's CRM as required. Open, sort, and distribute mail and oversee outgoing mail and deliveries. Maintain and order office supplies. Ad hoc responsibilities as required. Qualifications: Bachelor's Degree with 5-10 years of administrative experience. Fully vaccinated and boosted for the COVID-19 virus. Fluency in Portuguese and/or Spanish a plus. Exceptional written and verbal communication skills. Highly organized with a keen attention to detail. Ability to prioritize conflicting needs in a fast-paced deadline-driven environment. Utilize discretion when handling confidential information. Team player who can work cross-functionally with limited supervision. #J-18808-Ljbffr