Executive Assistant / Personal Assistant Job at David in New York

Company:

This role supports Peter Rahal in his responsibilities at both Litani Management and David Protein. Litani Management is Peter's family office, while David Protein is a high-growth operating business under his leadership.

Role and Responsibilities:

The EA/PA will serve as a key partner to Peter Rahal, providing seamless support across his personal and professional endeavors. This multifaceted role requires someone who is highly organized, proactive, and adaptable to balance priorities at both Litani Management and David. The ideal candidate will excel in streamlining operations, managing logistics, and maintaining confidentiality while anticipating needs before they arise.

Office Management at David Protein

• Oversee day-to-day administrative operations to ensure the David office runs smoothly.
• Serve as a liaison with external vendors and contacts, as needed.
• Assist with logistics for team meetings, events, and office supplies management.
• Assist with coordinating recruitment efforts, including scheduling interviews and managing candidate communication.
• Maintain HR records and help ensure compliance with onboarding and offboarding processes.
• Assist with payroll and benefits administration for employees.
• Organize team-building activities and support employee engagement initiatives.

Executive Assistant

• Provide high-level administrative support, including scheduling and email organization, as needed.
• Arrange travel and accommodations for both domestic and international trips.
• Prepare meeting materials and ensure follow-up actions are tracked and completed.
• Maintain records for accounting and bill pay support.
• Collaborate on ad hoc projects, such as research initiatives, event planning, or operational improvements.
• Act as a trusted partner for sensitive matters, ensuring discretion and professionalism.

Personal Assistant

• Manage personal and family scheduling, appointments, and events.
• Assist with household management and family needs, including vendor coordination, errands, and other personal tasks.

What you’ll bring:

• Prior experience: previous work in executive or personal assistant roles with similar scope (strongly preferred).
• Organizational mastery: Exceptional ability to prioritize, multitask, and manage competing demands with precision and efficiency.
• Proactive mindset: Anticipates needs before they arise and takes initiative to streamline processes and solve problems.
• Strong communication skills: Clear, professional, and effective written and verbal communication. Ability to work effectively with external vendors and stakeholders.
• Adaptability: Comfortable navigating the dynamic responsibilities of supporting both professional and personal priorities.
• Discretion and trustworthiness: Maintains the highest level of confidentiality and professionalism, especially when handling sensitive information.
• Detail-oriented execution: Ensures accuracy and thoroughness across scheduling, logistics, and record-keeping.
• Service-oriented mindset: A genuine desire to support and contribute to the success of others.
• Cultural fit: Excited about working in a fast-paced, collaborative environment that bridges entrepreneurial ventures and personal support.

Practicalities:

• Full-time position based in New York City.
• Competitive salary, with range dependent on experience.

Application Process:

• Applications will be evaluated on a rolling basis
• The target start date for this role is Q1’2025