Secured Investment Corp is hiring: Ministry Executive Assistant in Coeur d'

Description:

About Us: At our Be Bold for Jesus conference, we are driven by a mission to improve communities one soul at a time. As the PNW largest Christian Conference and a growing organization, we are seeking an Executive Assistant to support our top leadership and help us achieve our ministries strategic goals.

Job Summary: The Executive Assistant will play a key role in ensuring the Operations Manager day-to-day operations run smoothly. This role requires exceptional organizational skills, initiative, and the ability to anticipate the Operations Managers needs in a fast-paced environment. You will be the right hand, responsible for managing administrative tasks and assisting in project coordination.

Key Responsibilities:

• Project & Task Coordination: Support the Operations Manager with various projects, research tasks, and presentations, keeping track of deadlines and deliverables.
• Email & Correspondence Management: Screen, respond to, and prioritize emails and other communications; draft responses when appropriate.
• Travel & Event Logistics: Arrange comprehensive travel itineraries, coordinating flights, accommodations, and transportation.
• Meeting Support: Prepare agendas, compile reports, and take detailed meeting minutes; follow up on action items.
• Confidential Support: Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Stakeholder Relations: Liaise with internal and external stakeholders on behalf of the Ministry, fostering positive relationships.
• Office Operations Support: Oversee office management tasks, such as organizing files, ordering supplies, and arranging team events, etc.

Requirements:

• Education: Bachelor’s degree in business, communications, or a related field preferred.
• Experience: 3+ years of experience as an Executive Assistant or in a similar role, preferably supporting a senior executive.
• Skills:
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Strong organizational and multitasking skills.
  • Exceptional written and verbal communication abilities.
  • Problem-solving skills and the ability to make decisions under pressure.
  • Excellent interpersonal skills and a professional demeanor.
  • Familiarity with project management tools (e.g., Asana, Trello), SharePoint, Canva, Illustrator is advantageous.