Executive Assistant Job at U.S. Payments in Tulsa

Summary Statement:

This Executive Assistant position is responsible for providing professional support to the CEO.

This position reports directly to the CEO by providing executive support in a one-on-one professional working relationship. This position is one of the primary points of contacts for matters pertaining to the office of the CEO.  This individual must exercise good judgment in a variety of situations, with strong written, and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.  The individual must enjoy the administrative challenges of supporting the CEO, be proficient with computer applications such as Word, Outlook and Excel.   

Duties and Responsibilities

• Calendar management: set appointments, prioritize and juggle appointments. 
• Exercise sound judgment and discretion in handling confidential and sensitive information. 
• Prepare monthly expense reports, ensuring all expenses are accurate and within policy guidelines.
• Prepare confidential correspondence of both organizational and personal nature.  
• Coordinate, meetings.
• Ability to interact with other executives, board members, shareholders, employees and clients.

Knowledge, Skills, and Qualifications

• Must have experience supporting executive level positions
• Able to handle sensitive business communications, and personal information with professionalism, confidentiality and discretion, both internally and externally
• Exceptional organizational and multi-tasking skills
• Must be proactive and be able to anticipate the needs of the CEO
• Outstanding verbal, written and interpersonal communication skills
• Able to interact with confidence with executive management
• Outstanding customer service skills

This is a part-time position, working Monday-Friday 20-30 hours per week.