Executive Assistant to the C-Suite Executive Team Job at Zinda Law Group, PLLC i

Job Overview: The Executive Assistant plays a pivotal role in providing high-level executive support and C-Suite assistance to ensure smooth operations across the organization. This Executive Support Specialist position requires exceptional organizational skills, discretion, and the ability to manage a variety of project management and administrative tasks efficiently and effectively. Acting as a primary point of contact internally and externally, the Executive Assistant facilitates communication, manages executive schedules, and coordinates high-priority activities for the leadership team. Responsibilities: Manage a diverse range of executive administrative tasks for the Executive Team, including: Overseeing a busy calendar of appointments Drafting and handling confidential correspondence Arranging complex and detailed travel plans, itineraries, and agendas Compiling documents for travel-related meetings Coordinate schedules to ensure calendars are followed and respected Act as a "gatekeeper" to the Executive Team, creating win-win situations for direct access to the team’s time and offices Research, prioritize, and follow up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature Attend meetings, taking and distributing meeting minutes to maintain clear records Serve as a liaison between the Executive Team and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff Inform the Executive Team of key upcoming commitments and responsibilities, following up appropriately Manage a variety of special projects for the Executive Team Prioritize conflicting needs and handle matters proactively and expeditiously Qualifications : Bachelor's degree required 3 years of experience as an Executive Assistant or in high-level administrative support, ideally supporting a Partner or C-Suite Executive Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly, paying excellent attention to detail Strong interpersonal skills, capable of interfacing effectively with senior executives Exceptional written and verbal communication skills Proactive approach to problem-solving with strong decision-making capabilities Highly resourceful and effective in team settings and independently Proven ability to handle confidential information with discretion Demonstrated ability to meet high performance goals and manage deadlines in a fast-paced environment Technically proficient, including strong skills in Microsoft Office Benefits: 20 days of paid time off, plus 12 paid holidays Comprehensive medical, vision, and dental insurance (100% of base medical plan covered by the firm) Simple IRA with up to 3% company match Opportunities for ongoing training and mentorship by our outstanding team Clear career advancement pathways and growth opportunities within the firm Our Core Principles: Excellence Always Only the Best Failure is Not an Option We Outwork Our Opponents We All Take Out the Trash Run the Firm Like a Business