Executive Assistant to the C-Suite Executive Team Job at Zinda Law Group PLLC in

Job Overview:

The Executive Assistant plays a pivotal role in providing high-level executive support and C-Suite assistance to ensure smooth operations across the organization. This Executive Support Specialist position requires exceptional organizational skills, discretion, and the ability to manage a variety of project management and administrative tasks efficiently and effectively. Acting as a primary point of contact internally and externally, the Executive Assistant facilitates communication, manages executive schedules, and coordinates high-priority activities for the leadership team.

Responsibilities:

• Manage a diverse range of executive administrative tasks for the Executive Team, including:
• Overseeing a busy calendar of appointments
• Drafting and handling confidential correspondence
• Arranging complex and detailed travel plans, itineraries, and agendas
• Compiling documents for travel-related meetings
• Coordinate schedules to ensure calendars are followed and respected
• Act as a "gatekeeper" to the Executive Team, creating win-win situations for direct access to the teams time and offices
• Research, prioritize, and follow up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature
• Attend meetings, taking and distributing meeting minutes to maintain clear records
• Serve as a liaison between the Executive Team and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
• Inform the Executive Team of key upcoming commitments and responsibilities, following up appropriately
• Manage a variety of special projects for the Executive Team
• Prioritize conflicting needs and handle matters proactively and expeditiously

Qualifications:

• Bachelor's degree required
• 3+ years of experience as an Executive Assistant or in high-level administrative support, ideally supporting a Partner or C-Suite Executive
• Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly, paying excellent attention to detail
• Strong interpersonal skills, capable of interfacing effectively with senior executives
• Exceptional written and verbal communication skills
• Proactive approach to problem-solving with strong decision-making capabilities
• Highly resourceful and effective in team settings and independently
• Proven ability to handle confidential information with discretion
• Demonstrated ability to meet high performance goals and manage deadlines in a fast-paced environment
• Technically proficient, including strong skills in Microsoft Office

Benefits:

• 20 days of paid time off, plus 12 paid holidays
• Comprehensive medical, vision, and dental insurance (100% of base medical plan covered by the firm)
• Simple IRA with up to 3% company match
• Opportunities for ongoing training and mentorship by our outstanding team
• Clear career advancement pathways and growth opportunities within the firm

Our Core Principles:

• Excellence Always
• Only the Best
• Failure is Not an Option
• We Outwork Our Opponents
• We All Take Out the Trash
• Run the Firm Like a Business