Executive Assistant to Chief Executive Officer Job at Nortia Staffing in Redwood

We have a publicly traded Biotech company in the Redwood City, CA area seeking a strong Senior Executive Assistant to support their CEO.

This role would support mainly the CEO but other C levels along with a few VP's.

Highlights of the role:

• 5-days onsite in their Redwood City office
• MUST have CEO level support experience within a publicly traded biotech or life sciences industry
• Must have Lifesciences industry experience
• 15+ years of prior Executive and Board Support support experience is required!
• Public company CEO support is preferred!

Ideal candidate will have 10+ years of Executive Assistant experience supporting a CEO and has a passion for keeping executives organized.

Board Meeting prep and event planning for Board Meetings is required!

Salary is $140-$150K plus bonus and equity!

Duties will include but are not limited to:

• Scheduling and calendar management
• Coordinating all domestic and international travel
• Preparing for management meetings
• Composing and distributing of presentations, reports and mailings
• Processing expense reports and internal documents
• Contributing to group projects and taking charge of additional duties as assigned
• Assisting management in the preparation and set-up for Board Meetings
• Create spreadsheets and reports on MS Excel
• Back-up for office manager when needed
• Board Meeting set-up, prep, presentation creation, catering, hotel accommodations and much more
• Event planning

Qualifications:

• Degree and 15+ years of administrative experience, experience directly supporting a "C" level for the past 10+ years
• Able to identify and resolve problems in a timely manner and with minimal direction
• Able to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
• Strong interpersonal skills and can work well with different personalities in the organization
• Excellent written and verbal communication and can edit work for spelling and grammar
• Extremely organized and conscientious
• Strong sense of urgency and can work longer hours when necessary
• Experience with Google Apps and Gmail for calendaring