Executive Assistant, Human Resources Job at Crinetics Pharmaceuticals in San Die

Crinetics is a pharmaceutical company based in San Diego, California, developing much-needed therapies for people with endocrine diseases and endocrine-related tumors. We were founded by a dedicated team of scientists with the simple belief that better therapies developed from rigorous innovation can lead to better lives. Our work continues to make a real difference in the lives of patients. We have a prolific discovery engine and a robust preclinical and clinical development pipeline. We are driven by science with a patient-centric and team-oriented culture. Crinetics is known for its inclusive workplace culture. We are also a dog-friendly workplace. This is an exciting time to join Crinetics as we shape our organization into the world's premier fully-integrated endocrine company from discovery to patients. Join our team as we transform the lives of others.

Position Summary:

The Executive Assistant for Human Resources will provide administrative support to the CHRO, the HR executive team, and overall HR department. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This position is based in San Diego, California under a hybrid work arrangement with at least three days a week in the office. The Executive Assistants reports directly to the Chief Human Resources Officer.

Essential Job Functions and Responsibilities:

These may include but are not limited to:

• Partner with members of the Human Resources team to organize and maintain departmental activities, including meetings, budgets, contracts, expenses, annual goals, project deliverables, employee activities, and follow-up with various items.
• Maintain CHRO calendar and coordinates logistics for HR meetings, including audio/visual needs, agendas, presentations, and food and beverage catering.
• Arrange company, department, and group meetings ensuring all necessary information is available for discussion; helps track department level goals, projects, activities and results.
• Make administrative decisions, make appointments and serve as a liaison internally to the team and externally to visitors, as required.
• Assist with filing, organizing, and maintaining HR records, including employee files and confidential information.
• Partner with other Assistants to plan company activities, coordinate office food orders, and implement improvements to processes and procedures in administrative services.
• Partner with other members of the Contracts and Finance teams to maintain the departmental activities, including budgets, contracts, expenses, annual goals, project deliverables, employee activities, etc.
• Compile expense receipts, and accurately and thoroughly complete and submit expense reports for reimbursement using the expense reporting system and reconcile credit card statements.
• Support team with domestic and international travel coordination.
• Complete all company required training and standard operating procedures.
• May provide occasional coverage to other Assistants and the reception desk as needed.
• Other duties as assigned.

Education and Experience:

Required:

• Bachelor's or Associate degree plus a minimum of 5 years of experience, (an equivalent combination of experience and education may be considered).
• Prior experience in a biotech/life science, pharmaceutical, or med-tech with marketed products highly preferred.
• Strong proficiency with and in-depth knowledge of Adobe and MS Office, including Outlook, Excel, Word, and PowerPoint. Working experience with Workday, Veeva, Concur, and SharePoint preferred.
• Excellent organizational skills, attention to detail, and good judgement.
• Strong written, verbal and interpersonal communication skills.
• Advanced skills with calendar management, scheduling, project meeting and execution, preparation of executive level presentations, travel and expense report administration.
• Experience in working with senior level executives within and outside the company, as well as experience with vendors and other visitors.
• Ability to analyze risks within contracts and budgets, escalate to management or to external resources, as necessary, for further evaluation or approval.
• Experience in coordinating and executing company events, trainings, and meetings with external vendors and internal stakeholders.
• Ability to anticipate, identify, and resolve problems in a timely manner.
• Demonstrate flexibility by responding to unanticipated & complex issues.
• Ability to exercise discretion and judgment regarding highly confidential internal and external information and materials.
• Demonstrate professional demeanor and positive attitude.

Physical Demands and Work Environment:

Physical Activities: On a continuous basis, sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means. Some walking and lifting up to 25 lbs. may be required. The noise level in the work environment is typically low to moderate. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and responsibilities.

Travel:

You may be required to travel for up to 10% of your time.

The Anticipated Base Salary Range: $40.00 - $50.00 per hour

In addition to your base pay, our total rewards program consists of a discretionary annual target bonus, stock options, ESPP, and 401k match. We also provide top-notch health insurance plans for employees (and their families) to include medical, dental, vision and basic life insurance, 20 days of PTO, 10 paid holidays, and a winter company shutdown.

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience and education. Crinetics Pharmaceuticals is a multi-state employer, and this salary range may not reflect positions that work in other states. Your recruiter can share more about the specific salary range during the hiring process.

Equal Opportunity Employer:

Crinetics is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws.

Vaccination requirement:

Following extensive monitoring, research, consideration of business implications, and advice from internal and external experts, Crinetics requires that all employees and contractors be fully vaccinated and have received the COVID-19 vaccines as a condition of employment. "Full vaccination" is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.