Pasona NA is hiring: Executive Assistant-Japanese Bilingual in Palo Alto

Japanese SOGO SHOSHA conglomerate trading and investment company Silicon Valley office seeks Japanese Bilingual Assistant to Senior Vice President, Head of Silicon Valley Branch

Non-exempt position

9-5, M-F hybrid, 3 days in office.

$ 70K-80K plus bonus and fabulous health benefits package

Purpose of the Position/Job Summary:

The Senior Assistant provides secretarial and administrative support in both Japanese and English to enhance the operational efficiency of the Senior Vice President (SVP), Head of the Silicon Valley Branch.

As a team player, the Senior Assistant is expected to work with colleagues and managers to support the organization's business development as well as to provides backup support and coverage for other administrative assistants and executives in the organization as requested.

Key Accountabilities:

< Administrative Support to Management >

Provides administrative support to the SVP, Head of the Silicon Valley branch office, who is concurrently serving as the SVP, working independently but with occasional guidance from senior personnel.

Maintains the business schedule for the SVP, including responding to inbound calls or e-mails, relieving related SVPs administrative duties, making travel and entertainment arrangements.

Coordinates with other managers in charge of accepting VIP guests to the area to make necessary arrangements including hotel, transportation, and meals/entertainment on behalf of SVP.

Arranges meetings and social events hosted by the SVP for the organizations business developments and engagements, promoting interactive communications and creating an environment of collaboration.

Collects information and creates presentations upon request by the SVP or other managers at the office. Supports preparing and distributing reports and communications initiated by the branch under the SVPs leadership.

Administer expense reporting, invoicing, disbursements, debit notes, or other related accounting processes.

Provides personal administrative support to the SVP upon request as needed.

< Company House Operation >

Support operations of the company house resided by the SVP.

Arrange business dinners, receptions and social events at the company house, including coordinating and attending catering vendors on site, and supporting throughout the events as needed.

Communicate with the landlord and service providers for house maintenance needs.

Maintain and track inventory of assets, equipment and supplies at the house.

Process vendor payments and administer expenses and assets reporting for accounting purposes.

< Support to Silicon Valley Branch Businesses Development and General Affairs >

Support the organizations business development activities and initiatives led by the SVP and managers at the branch.

Collaborate with the Corporate Division members and other administrative assistants at the branch for day-to-day office operation.

Key Qualifications - REQUIRED:

High command of both spoken and written English and Japanese (fluent bilingual).

Proficient in the use of Microsoft Excel, Word, PowerPoint, and internal systems such as SAP and GBS.

Detail-oriented approach to ensure accuracy in reports, communications, and administrative processes.

Ability to work independently while also being a collaborative team player.

At least two to three years of previous experience working

To apply, please email you resume to xjiang@pasona.com