Real Estate Executive Assistant Job at Six Bricks in Savannah

Welcome to the Chelsea Phillips Real Estate Group! We are the top real estate team in Savannah and we're growing rapidly. We are seeking a key player to join our team as a dedicated Real Estate Executive Assistant. This pivotal role is designed for someone who is fearless, highly organized, and ready to take on all aspects of the real estate industry, empowering our team leader to reach the next phase.

This opportunity is perfect for someone looking to transition into the next phase of their real estate career. You'll be the Team Lead’s right hand, ensuring everything from client needs and daily schedules to strategic growth initiatives is flawlessly executed. The ideal candidate will have the ability to take decisive action, see through the fog, and possess a relentless pursuit of growth.

Join us and be a key player in our exciting journey!

About Us:

The Chelsea Phillips Real Estate Group is a premier real estate agency rooted in the vibrant heart of Savannah, Georgia. Voted best real estate agent 12 years in a row, we've been dedicated to excellence and personalized service since 2010, advising clients on their buying, selling, and investing journeys. Our team of seasoned agents knows Savannah inside and out, ensuring tailored solutions for every client. Known for our integrity, professionalism, and unwavering dedication, we've built a reputation as trusted advisors in our community. As a member of the Chelsea Phillips Real Estate Group, you’ll join us in guiding clients every step of the way, becoming an integral part of their experience.

Here's what you'll be doing:

• Day-to-Day Management: Manage the executive's daily administrative tasks, ensuring smooth operations.
• Executive Management: Handle all daily details such as scheduling, travel, meeting prep, events, and general office management.
• System Improvement: Improve and implement new systems and processes to enhance efficiency.
• Communication: Handle all communication on behalf of the executive, including calls, emails, social media, media requests, team questions, and meeting follow-ups.
• Event Planning: Plan and organize events such as meetings, client and staff events, training events, business lunches/dinners, etc.
• Information Hub: Act as the information hub for the team, preparing information and research for the executive.
• Meeting Management: Take meeting minutes and follow up on action items, prioritizing items that need the executive's attention.
• Personal Assistant Duties: Manage the schedule, household purchases, family travel, medical appointments, and personal events. Establish and maintain relationships with service providers, schedule medical appointments, organize personal events, coordinate household maintenance, manage automobile servicing and maintenance, plan family vacations, and manage travel arrangements. Assist with personal activities such as creating playlists, personal shopping, gifts, leisure activities, and managing personal social media accounts.
• Health/Longevity Support: Assist with food planning, exercise support, and mind/spirit activities.
• Financial Management: Manage expense reporting to the COO/CFO.
• Research and Reporting: Conduct research, analyze data, and prepare daily, monthly, quarterly, and annual reports and documents in conjunction with the COO/CFO.
• Marketing Management: Manage social media, website, and online reviews.

Why You'll Love This Role:

• Dynamic Environment: No two days are the same! You'll manage schedules, coordinate events, and facilitate communications, keeping our operations running smoothly.
• Collaborative Team: Work closely with our talented agents and clients, building relationships and making a real impact.
• Professional Growth: Enhance your skills in a fast-paced real estate setting, with opportunities for learning and development.
• Vibrant Community: Be part of the Savannah real estate scene, helping clients navigate their property journeys with confidence.

What We’re Looking For:

• Experience: Preferably 3+ years of experience as an executive assistant, with small business experience being highly valued. Real estate industry experience is not required but is a plus.
• Skills: Outstanding communication, interpersonal, organizational, and time-management skills.
• Attention to Detail: Meticulous and resourceful, with a proactive problem-solving approach.
• Flexibility: Ability to adapt to flexible hours and be available as needed.
• Location: Must reside locally in Savannah, GA, to ensure seamless integration into our team and operations.

Ready to make a difference in the real estate world? Join us at the Chelsea Phillips Real Estate Group and be part of a team that values excellence, community, and growth. Apply today and let's achieve great things together!

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