New York City Economic Development Corporation is hiring: Executive Assistant, P
New York City Economic Development Corporation, New York, NY, US
Job Description
Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses.
Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.
Position Overview: The Executive Assistant performs administrative duties for EDC's Executive Management. This position requires great attention to detail and a high level of sensitivity and confidentiality to urgent matters. This position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Essential Duties & Responsibilities:
- Principal coordinator for assigned members of Executive Team calendar and schedules. May be called upon to provides coverage for other President's Office staff when needed
- Coordinate with VP of Special Projects and the Executive Assistant team to align on President Office priorities and execute accordingly
- Participate in weekly calendar review
- Handle telephone and email inquiries and respond in a timely and appropriate manner
- Manage principals' contacts
- Keep principals on time and apprised of recent changes to schedule
- Coordinate briefing and presentation materials
- Prepare and process expense reports for principals in a timely manner
- Arrange all travel logistics for principals and provide travel support for direct reports as needed
- Responsible for obtaining and returning documents for principals' signatures in timely fashion
- Collect, distribute, and direct principals' mail daily
- Manage principals' and direct reports timekeeping as assigned
- Special projects and project coordination as assigned
Office Support
- Work with Executive Assistant team, MIS, Records Management and Admin Services to advance effective front office operations
- Provides logistical support for President's Office meetings including, conference room booking, space set-up and breakdown, audio visual needs, and catering upon request.
- Coordinates with Executive Assistant team to order office supplies
- Coordinate and plan President's Office related events and projects as directed (e.g. staff offsites, department leadership meetings, commemorative events etc.)
- Maintain familiarity with key NYCEDC projects and initiatives to promote initiatives towards increased interdepartmental communication as outlined by the President's Office
Requirements:
- High School Diploma or equivalent
- High proficiency with all Microsoft Office Suite products
- 5+ years of related experience
- Demonstrate interest in promoting innovation in administrative management and in project coordination.
- Technologically savvy
- Ability to work evenings (6:00 pm)
- New York City residence is required within 180 days of hire
About Us: New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city's future economy.
NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:
- Generous employer subsidized health insurance
- Medical, dental, and pharmacy plans
- Vision and hearing benefits
- Flexible spending accounts for healthcare and dependent care
- Short term and long-term disability coverage
- 100% employer covered life insurance and supplemental life insurance coverage
- Up to 25 vacation days
- Floating Holidays and Summer Fridays
- Parental leave - up to 20 paid weeks
- Retirement savings programs
- Company-paid 401(a) defined contribution plan
- 457(b) tax-advantaged retirement savings plan
- Tuition Reimbursement program
- Continuing education and professional development
- Public Service Loan Forgiveness (PSLF) eligible employer
- College savings plan
- Backup childcare
- Gym membership discounts
- A Calm.com membership for mindfulness and mental health support
- Employee discounts through Plum Benefits and much more
Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.
The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.
For more information, visit our website at edc.nyc.