Executive Assistant / Entry Level - Remote Job at JobCertify in Seattle

About the job Executive Assistant / Entry Level - Remote

Were looking for a task-oriented Executive Assistant who is excited to work directly with several Arkestro executives. This person will be responsible for managing executives administrative duties and team events. This person will be detail-oriented, proactive, able to prioritize competing tasks, and thrive in fast-paced environments. They will receive coaching and mentorship directly from our incredible executives and have a front-row seat to a fast-growing startups growth.

What You'll Do:

• Manage and optimize multiple executive calendars while anticipating needs and potential conflicts; always seeking opportunities to optimize schedules
• Help coordinate and plan internal events including team off-sites
• Plan and book travel itineraries
• Support internal communications efforts around business planning milestones like OKRs, reviews, and quarterly reporting
• Manage expense reports and purchase requisitions
• Support team-building and employee recognition efforts
• General administrative duties and special projects as needed
• Proactively suggest opportunities to increase the efficiency of executives and their teams operations, including supporting our employee first culture
• Partner with other EAs and office manager to support company-wide initiatives

• 4+ years of experience as an executive assistant to multiple executives
• Experience with schedule management and expense report management
• Prior experience with Google Workspace is a plus
• Internal event planning experience a plus
• Excellent interpersonal skills and the ability to build relationships with internal and external partners at all levels
• Ability to prioritize, plan, and perform multiple urgent tasks seamlessly and independently
• Handle sensitive company and personal information with discretion and integrity
• You have an eye for efficiency: constantly engaged in improving results by studying, evaluating, re-designing processes, and then implementing those changes

• Competitive salary and equity
• Remote first policy
• Generous Reimbursement policy for learning and development activities
• Monthly fitness / mental health reimbursement
• 14 weeks of fully-paid time off for new parents
• Flexible Paid Time Off (PTO)
• Volunteering Paid Time Off
• Incredible medical, vision and dental benefits for employees and their families
• Free One Medical Group membership for employees and their families
• 401(k) and Roth plans, and free annual financial adviser check-in
• Monthly internet stipend
• Work from home allowance to purchase furniture for your work from home space
• Annual carbon offset
• Matching charity contributions for our Townhall awards
• A team of creative, transparent entrepreneurs driven to accomplish our mission