Executive Assistant & Board Relations Liaison Job at CSUDH Toro Auxiliary Pa

Executive Assistant & Board Relations Liaison

California State University, Dominguez Hills Toro Auxiliary Partners

About CSUDH TAP:

The California State University, Dominguez Hills Toro Auxiliary Partners ("TAP") is a non-profit organization and was incorporated in 1968 as a partner of the California State University, Dominguez Hills (CSUDH or the "University") to provide supplemental services that enhance core academic programs which are an integral part of the University's educational mission. CSUDH is a highly diverse, metropolitan university primarily serving the South Bay area of Los Angeles County. CSUDH is one of 23 campuses that comprise the California State University System.

TAP offers tremendous personal and professional growth opportunities, in addition to competitive compensation and a highly attractive benefits program, including employer-sponsored health, dental vision, life insurance, retirement program and vacation pay.

Position Summary:

Reporting directly to the Executive Director, the Executive Assistant and Board Relations Liaison is a pivotal role in providing high-level administrative support to the Executive Director as well as the Senior Leadership team. This individual will also act as a liaison to the Board of Directors. The position requires a proactive and highly organized professional who thrives in a mission-driven, results-oriented, and community-focused environment. The ideal candidate will demonstrate exceptional judgment, adaptability, and a keen ability to balance priorities across multiple stakeholders, including senior leadership. This role demands professionalism, discretion, and the capacity to manage sensitive information.

Salary Range $58,987 - $71,000

Full time, Regularly Benefited

Essential Duties and Responsibilities:

• Primary Executive and Senior Leadership Support - Acts as the primary support for the Executive Director and the Senior Leadership team, handling all communications and ensuring seamless operations for leadership activities. This includes calendar management, meeting coordination, and responding to the needs of the Senior Leadership team.
• Administrative Support for Executive Director - Provides administrative support to the Executive Director including preparing documents, reports, presentations, and coordinating travel arrangements. Handles expense reporting and ensures the timely execution of all administrative tasks.
• Advanced Calendar and Meeting Management - Manages complex schedules for both the Executive Director, including resolving scheduling conflicts, coordinating meetings, and ensuring optimal time management for all parties involved.
• Event Coordination - Collaborates with the Executive Director to plan and organize internal events such as staff meetings, retreats, workshops, and leadership team gatherings, ensuring all logistical needs are met.
• Board Relations Management - Manages all aspects of board relations, from meeting logistics and documentation to supporting governance functions and ensuring compliance with organizational bylaws and relevant regulations.
• Budget and Financial Support - Assists the Executive Director in preparing financial summaries, tracking expenditures, and coordinating budget meetings, aligning administrative work with organizational financial goals.
• Special Projects and Research - Works closely with the Senior Leadership team on special projects, providing research, analysis, and recommendations that are aligned with organizational strategies and goals.
• Any additional duties assigned by the Executive Director.

Minimum Qualifications and Experience:

The following describes the ideal experience and attributes a successful candidate will offer:

• Education - Bachelor's degree in Business Administration, Communications, or related field required.
• Experience - A minimum of three to five years of experience in providing administrative support to executive-level staff, preferably within a non-profit organization. Experience in support senior leadership or board governance highly preferred.
• Technical Proficiency - Advance proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Suite. Experience with project management software and higher education systems is desirable.

Knowledge, Skills and Abilities:

• Organizational Expertise - Demonstrates strong ability to prioritize multiple tasks seamlessly across various senior leadership roles with attention to detail and accuracy.
• Relationship Building - Strong interpersonal skills and the ability to build relationships with stakeholders, including the Senior Leadership team, board members, staff, and external partners.
• Communication Skills - Exceptional written and verbal communication skills, ensuring clarity and professionalism when supporting the leadership team.
• Problem-Solving and Decision-Making - Proactively identifies challenges faced by senior leadership and offers solutions, ensuring effective problem resolution across leadership activities.
• Discretion and Confidentiality - Demonstrates the highest level of confidentiality and discretion in handling sensitive information related to both the Executive Director and Senior Leadership.
• Adaptability and Flexibility - Ability to support the evolving needs of senior leadership in a fast-paced, dynamic environment with competing priorities.

Application review will begin on October 16, 2024.

Equal Employment Opportunity:

The TAP is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status.

EEO/AA/Disability/Veterans:

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the TAP Human Resources Office at (310) 243-2373.

E-Verify:

This position requires new and re-hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship, and Immigration Service in partnership with the Social Security Administration.

If hired, the successful candidate will be required to furnish proof of legal authorization to work in the United States.

Conditions of Employment:

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth as a condition of employment.

A background check (including a criminal records check) and a Live Scan must be completed satisfactorily for any position that the CSUDH TAP deems sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on the potential for harm to children. Concerns for the safety and security of people, animals, or property, or heightened risk for financial loss to the CSUDH TAP or individuals in the university community. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees.

Employment at the TAP is on an at-will basis and can be terminated by either an employee or the TAP at any time with or without cause or advanced notice. Permanent status can neither be obtained nor granted