Executive Assistant to General Counsel Job at Career Group in San Francisco

Our client, an investment firm that works to provide investment solutions for their own clients, is seeking a Executive Assistant to join their team in San Francisco. Our client is seeking a bright, professional, well-organized, resourceful, and detail-oriented individual to support the Company’s General Counsel (“GC”) and Legal Department. Must possess a strong work ethic, calm demeanor, positive attitude, and genuine desire to contribute to and enhance the performance of the GC and the Legal Team.

**This is a hybrid, temp position with a possibility for extension in San Francisco. Pay will be $40-45/hr**

Responsibilities:

Support the General Counsel by:

• Managing schedules, travel arrangements, and expenses (using Concur)
• Handling phone coverage, drafting correspondence, and preparing presentations
• Formatting, editing, tracking, and proofreading contracts and legal documents

Enhance Legal Department operations by:

• Tracking contracts and invoices from intake to execution using databases and DocuSign
• Assisting business teams with contract review procedures
• Organizing and managing legal document files
• Supporting Board meetings, including scheduling and preparing agendas, minutes, and other materials
• Assisting with corporate and fund regulatory filings domestically and internationally

Support Global Head of Risk & Compliance by:

• Preparing presentations, compiling expense reports, and organizing meeting materials
• Coordinating with other departments on strategic projects

Qualifications:

• Minimum 7 years of administrative support experience, preferably in a legal setting
• High proficiency in MS Word (advanced formatting and redlining), Adobe Acrobat, and strong Excel/PowerPoint skills
• Must have experience in formatting, editing, and typing agreements
• Strong organizational and communication skills, with attention to detail and confidentiality
• BA/BS degree preferred; financial services experience a plus
• Must be a U.S. citizen or authorized to work in the U.S.

Please submit your resume for consideration

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.