Executive Assistant to the Chief Machine Learning Officer Job at Moloco in Redwo

About The Role:

We are searching for a professional, polished Executive Assistant to support our Chief Machine Learning (ML) Officer.

You will not only be their right-hand partner but will play an integral role inside their organizations as you will have a high amount of visibility into their day-to-day and work cross-functionally across the company. You will own all administrative, logistical, and project-related tasks to support our Chief ML Officer and the organization.

We are looking for a confident high-performing EA who is a great communicator, highly resourceful and proactive, and has a take-charge mindset. This person will thrive in a hyper-growth, multi-cultural environment. This individual must be able to juggle fast-changing priorities, all the while incorporating the highest degree of integrity, discretion, professionalism, and a can-do attitude.

Our ideal candidate would be located in Silicon Valley, CA, and could work out of our Redwood City headquarters, being co-located with the Chief ML Officer. Our comfortable modern HQ is within walking distance from Cal-train and nearby restaurants. Moloco has free garage parking and is stocked with amenities, including morning and lunch meals.

Responsibilities:

• Provide high-level administrative support for the Chief ML Officer and team-level support
• Manage and maintain sensitive and complex calendars of in-person, video, and external meetings across multiple global time zones; while working closely with senior leaders and the other EAs within the company
• Manage and execute the team meetings: logistics, prepare presentations for All Hands, and proactively prepare the Chief ML staff meeting agendas and follow up with the relevant action items
• Coordinate logistics for the ML organization on-sites/off-sites, ad hoc events, and leadership meetings within budget. Ideally, attend in person and oversee logistics when relevant
• Coordinate flawless extensive international and domestic travel
• Provide general administrative support, such as email, international currency expense reporting, team drive, and contact database management
• Partner internally and externally on arranging a multitude of meetings with key stakeholders. Ensure stakeholders are advised of deadlines
• Capture and distribute notes and action items from team meetings. Follow up on deliverables and OKRs as needed
• Create efficient workflows and processes to help maximize your executives' time
• Potential additional support of calendar, expense, and travel management for other senior ML team members
• Contribute to team culture with birthday and work-anniversary recognition

Qualifications:

• Experience supporting C-level/SVP executives, ideally at high-growth technology companies
• Familiarity with standard corporate technology such as Google Workspace, Slack, Navan, etc., and the ability to learn new applications quickly, as needed
• Experience successfully navigating the challenges of working within a multi-timezone, international environment
• Ability to anticipate needs, and complete a high volume of tasks while working independently with discretion
• Experience with meeting planning and execution
• Strong communication skills and the ability to communicate at all levels of the organization with respect, clarity, and humility
• Excellent interpersonal skills; experience working cross-functionally, building trust with operational partners, and optimizing communication channels and workflows
• Be located in Silicon Valley, CA - commutable to Redwood City

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