Fuze HR Solutions - USA is hiring: Executive Assistant to Chief Operations Offic

Executive Assistant to the COO – Southern California

We’re on the hunt for a detail-oriented, proactive Executive Assistant to support our Chief Operating Officer in a dynamic and fun work environment! The ideal candidate is not only organized and professional but also adaptable, able to work efficiently under time-sensitive deadlines to meet the needs of our "by-the-book" COO. This role is perfect for someone who thrives in a fast-paced environment, enjoys taking initiative, and has a knack for keeping things running smoothly.

About the Role:

You’ll be providing high-level administrative support, coordinating schedules, managing communications, and helping to streamline daily operations for the COO. The company culture is vibrant and engaging, with a modern office stocked with free snacks, a collaborative vibe, and a great team spirit. We offer competitive benefits, including a 401(k) match and a salary range of $85,000-$90,000.

Key Responsibilities:

• Serve as the gatekeeper for the COO’s time, ensuring all meetings and deadlines are met promptly
• Coordinate complex calendar management, travel arrangements, and scheduling for both internal and external meetings
• Handle correspondence and communications on behalf of the COO, maintaining professionalism at all times
• Assist with various special projects and handle sensitive information with the utmost discretion
• Provide operational support for the team, ensuring smooth day-to-day office operations
• Proactively anticipate the needs of the COO and team to ensure efficient workflow

What We’re Looking For:

• 5+ years of executive assistant experience, ideally supporting C-level executives
• Proven ability to thrive in fast-paced, deadline-driven environments
• Strong organizational skills and high attention to detail
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools
• Friendly and professional demeanor with a team-oriented mindset

If you’re looking to join a supportive team with a great office environment and help a COO stay on track, we’d love to hear from you!