Executive Assistant for Indo-Pacific Regional Director Job at JMark Services Inc

Position: Executive Assistant for Indo-Pacific Regional Director Location: Washington, DC Job Id: 498 # of Openings: 1 JMark Services seeks to hire uniquely and highly qualified personnel to meet the growing needs of our customers worldwide. As a successful small business, we recognize that our employees are our most valuable resource. We proudly offer a comprehensive benefits package along with support and commitment to the success and welfare of each employee who becomes part of the JMark family. Executive Assistant for Indo-Pacific Regional Director Location: Washington, DC, National Capital Region Clearance: TS/SCI Employment Type: Full time Job Summary: We are seeking an administrative professional to support the OSIP, INDO PACIFIC Regional Director. Key responsibilities include managing the Director’s calendar, organizing meetings and video conferences, and overseeing correspondence in accordance with DoD standards. The role involves coordinating travel arrangements, tracking budgets, and assisting with onboarding new personnel. Additional duties include escorting distinguished visitors, maintaining office records, and developing standard operating procedures. The ideal candidate will be detail-oriented, organized, and proficient in administrative tasks. Primary Duties: Serve as the administrative point of contact for the OSIP, INDO PACIFIC Regional Director. Maintain the Director’s daily calendars and ensure operations are accomplished in a timely, professional manner. Arrange for meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters. Provide correspondence staffing support and oversight for all required correspondence actions. Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors. Track all Directorate suspense dates to ensure timely completion. Prepare and oversee travel arrangements, including itineraries, travel orders, reservations, and tickets. Upon completion of travel, prepare vouchers and assist in developing trip reports. Brief items of special interest and actions taken during customer absence from the office. Track the C&PE travel budget allocation, anticipated travel, and expenditures. Manage the CATMS coordination process for the OSIP. Support events manager with visits, including setup and cleanup. Assist with the administrative onboarding of incoming personnel. Serve as primary point of contact to escort distinguished visitors for official meetings, conferences, and ceremonies. Ensure office records are marked, filed, and retained in accordance with federal records disposition schedules. Develop and update office standard operating procedures as needed. Assist C&PE Team leads in the arrangement, preparation, and facilitation of OUSD(I&S) meetings. Required Qualifications and Skills: Active TS/SCI Security Clearance Minimum of five (5) years of experience organizing conferences, meetings, and ceremonies for senior personnel. Experience in military and international protocol standards for meetings and ceremonies. Five (5) years of demonstrated proficiency with Microsoft Office Suite. Minimum of two (2) years’ experience coordinating, attending, and recording conferences and meetings. This job is a full-time, Monday through Friday position that operates year-round. This job operates in a professional office environment and routinely uses standard office equipment. Limited travel may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to talk or hear. Frequently required to stand, walk, use hands to finger, handle or feel; and reach with hands and arms. Occasionally lift office products and supplies, up to 20 pounds. JMark Services Inc. is dedicated to the principle of equal employment opportunity and prohibits unlawful discrimination against applicants or employees. JMark Services is a direct recipient of federal contracts and associated funding and is required to follow the Drug-Free Workplace Act of 1988. #J-18808-Ljbffr