Executive Secretary Job at NYC Health Hospitals in New York

NYC Health + Hospitals/Jacobi is a 457-bed teaching hospital affiliated with the Albert Einstein College of Medicine. The facility has earned numerous Center of Excellence designations, accreditation, and recognition for its renowned Level 1 Trauma Center, Burn Center, Surgical Intensive Care Unit, regional Stroke Center, Snakebite Treatment Center, Breast Health Center, Bariatric Surgery Center, and Cancer Service. The facility also offers the region's only multi-person hyperbaric chamber, allowing up to nine patients to dive together at one time. Jacobi's Ambulatory Care Pavilion is a stunning complement to its inpatient acute care, allowing staff to provide patients with high-quality service in a modern, state-of-the-art environment.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Check us out online:

www.nychealthandhospitals.org

careers.nychhc.org

Docs4nyc.org

Work Shifts

7:00 A.M - 3:30 P.M
8:00 A.M - 4:00 P.M
8:30 A.M - 4:30 P.M
9:00 A.M - 5:00 P.M
10:00 A.M - 6:00 P.M

Job Description

Purpose of Position:

Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures.Responsible to an Officer of the Corporation, Executive Director, Deputy Executive Director or Senior Executive staff members at Central Office.May perform designated administrative assignments within prescribed limits related to the functions and authorities of the Executive Officer.

Examples of Typical Tasks :

Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or transcribing machine (e.g. correspondence, detailed reports and technical matters).

Prepares agenda, assembles materials, makes necessary arrangements to record proceedings of meetings and conferences.

Makes confidential contracts and attends to other confidential matters.

Assists Executives, Officers and Administrators with preparation of records and data and maintains confidential files.

Prepares and edits correspondence and reports and may compose own correspondence for Executives and Officers.

Answers and screens telephone calls, receives callers and visitors, keeps schedules of appointments and makes reservations.

Keeps the Executive informed of pending matters and appointments.

Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive.

Supervises secretarial and clerical personnel assigned to the office, and plans, assigns and reviews work of such personnel to assure satisfactory performance.

Participates in training programs to acquire knowledge of hospital operations

May attend staff meetings and conferences and reports results to Executive Directors and/or Corporate Officers.

Minimum Qualifications

Qualification Requirements:
1.

a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,

b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or,

c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
2. The ability to take dictation accurately, rapidly and to transcribe.Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
3. High level verbal, written and secretarial skills and knowledge required; or, 4. A satisfactory combination of education, training and experience.

If you wish to apply for this position, please apply online by clicking the "Apply Now" button or forward your resume, noting the above Job ID #114362

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs