Administrative Accounting Assistant Job at LeadingEdge Personnel in Austin

Company Information:

At LeadingEdge Personnel we thrive on excellence through personal development and continuing improvement through education. Our competitive edge is the tenure we have, and our dedicated staff coupled with our focus purely on office clerical, IT, Legal, HR, CSR, Medical, Accounting, and Insurance roles.

Description of Role:

The Part-time Admin/Accounting Assistant is responsible for providing support across multiple business lines, supporting the administrative staff and typically involves working with company sensitive, confidential and/or proprietary information with discretion. 

Responsibilities:

• Provide administrative support to the construction management staff and owners.
• Assist with event planning, research, purchasing, and offsite setup and coordination.
• Strong command of grammar and punctuation while editing documents such as letters, memos, meeting minutes and spreadsheets to ensure composition, contextual accuracy, and layout.
• Knowledge of construction job cost accounting is a must 
• Collect and maintain Subcontractor required documentation
• Understanding of Lien Waivers, Texas Lien Law and Pay Day Law 
• Coding, data entry, and reconciliation of credit cards and bank accounts
• Verify supporting documentation for daily invoice processing, to include reviewing invoices for accuracy, appropriate approval, and general ledger/cost coding.
• Investigate and reconcile vendor statements, resolving outstanding aging invoices in a timely manner.
• Administrative Duties - including but not limited to: scanning, filing, taking calls, assisting in other departments  
• Assist and complete small projects given and help with directed process improvements
• Full bookkeeping for Blue Fin Design and Development companies
• Credit card coding, data entry and reconciliation for all accounts
• Maintain and submit credit applications
• Bank reconciliations for multiple accounts 
• Process AR/ AP and state filings for other single purpose entities
• Assist project team with job related duties as needed
• Help maintain HR portal including but not limited to recruiting, employee onboarding and access portals, HR company calendar and PTO.        

Skills & Requirements:

• High school diploma or equivalent required
• 2 years plus of relevant work experience 
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office, Dropbox, email, etc.
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks effectively
• Professional demeanor and positive attitude
• Ability to work independently and as part of a team
• Must be reliable, punctual, and have a strong work ethic and be able to work with minimal supervision

Work Schedule:

Monday - Friday 25-30 hours a week