Executive Assistant Job at Ultimate Staffing in Pleasanton

We are looking for an administrative assistant to support executives within multiple departments. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative to meet every challenge directly. Someone with great follow up and follow through to meet tight deadlines. Most importantly must have a genuine desire to assist others.

Responsibilities and qualifications

• Handle and coordinate active calendars and travel arrangements
• Schedule and confirm meetings, booking appointments and preventing conflicts
• Anticipate the needs of others in order to ensure a seamless and positive experience
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Strong interpersonal, customer service and communication skills
• Ability to multitask and a desire to be proactive
• Attention to detail
• Proficient in Microsoft Office suite
  

Desired Skills and Experience

We are looking for an administrative assistant to support executives from multiple departments. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative to meet every challenge directly. Someone with great follow up and follow through to meet tight deadlines. Most importantly must have a genuine desire to assist others.

Responsibilities and qualifications

Handle and coordinate active calendars and travel arrangements
Schedule and confirm meetings, booking appointments and preventing conflicts
Anticipate the needs of others in order to ensure a seamless and positive experience
Ensure file organization based on office protocol
Provide ad hoc support around office as needed
Strong interpersonal, customer service and communication skills
Ability to multitask and a desire to be proactive
Attention to detail
Proficient in Microsoft Office suite

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.