Atlantic Group is hiring: Executive Legal Assistant in Philadelphia

Job Overview – Executive Legal Assistant:

Take on a pivotal role as an Executive Legal Assistant with our client in Philadelphia, PA, providing high-level support to the Managing Partner and a team of litigators. This in-office position blends administrative expertise with legal acumen, ensuring smooth operations, seamless client interactions, and efficient case management within a dynamic law firm environment.

Compensation: $65,000 - $85,000/year + bonus

Location: Philadelphia, PA

Schedule: Monday to Friday, 9:00 AM - 5:00 PM (In-Office)

Responsibilities as the Executive Legal Assistant:

• Executive Support: Manage the Managing Partner’s calendar, travel arrangements, and inbox with attention to detail and discretion.
• Client Management: Coordinate with clients, colleagues, and external parties via email, phone, and video conferencing platforms.
• Document Management: Prepare and maintain legal documents, track case deadlines, update dockets, and assist with trial logistics.
• Billing Oversight: Track billable/non-billable hours, manage client matters, conduct conflict checks, and ensure file maintenance.
• Office Coordination: Oversee building operations, handle contractor management, and use project tools to streamline workflows.
• Trial Support: Assist with deposition arrangements, court reporting logistics, and scheduling to ensure seamless trial preparation.

Qualifications for the Executive Legal Assistant:

• Education: Bachelor’s degree in Business Administration or Legal Studies required.
• Experience: 10 years in a law firm as an Office Manager or Executive Assistant, with a focus on litigation and corporate law.
• Technical: Proficiency in Microsoft Office Suite (Excel and Word), with expertise in legal compliance, filings, and law firm operations.
• Skills & Attributes: Strong organizational, analytical, and communication skills, with the ability to manage tasks independently and collaboratively.
• Certifications: Notary certification is preferred but not required.

Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.

ID #41684