Administrative Assistant

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Summary This position will be responsible for providing support to Producers as well as Production Support in marketing of real estate transactions from start to finish. Main Responsibilities Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc. Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings. Organize Producers' calendars, make travel arrangements and process expense reports. Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc. Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research. Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc. Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts. Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed. Organize and file important deal-related correspondence. Coordinate graphic design with design team. Work with vendors to arrange photography. May require some receptionist relief duties. Back up support to other Administrative Assistants as needed. Must be able to work overtime on short notice. Other duties as assigned. Experience Required Minimum 0-3 years of related administrative, marketing, or communications experience. Excellent communication, organizational, grammatical, and time-management skills. Ability to prioritize, multitask, and meet tight deadlines. Ability to work in a fast-paced, team-oriented, environment. Demonstrate problem-solving, decision making, and analytical skills. Commercial Real Estate experience preferred. Education Real Estate/Finance background is preferred. High School graduate required/college a plus. Computer Skills Minimum of 2 years of experience required in graphic design using Adobe Creative Design Suite (InDesign, Illustrator, PhotoShop). Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version). Database experience is a plus. Environment Office - work with computers, copiers, and scanners. Location: On-site -Chicago, IL If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here. This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. Accepting applications on an ongoing basis until candidate identified.