ROCS Grad Staffing

Administrative Assistant Job at ROCS Grad Staffing in Virginia Beach

ROCS Grad Staffing, Virginia Beach, VA, US

Job Description

Why You Want to Work Here:

Join a close-knit team in Virginia Beach where you'll play a crucial role in maintaining smooth office operations and supporting our leadership. You will work closely with management and have the opportunity to develop a versatile skill set. As part of your onboarding, you'll receive in-depth training at our North Carolina office, allowing you to integrate effectively and support our company’s mission.

Job Overview:

We are seeking a proactive, organized Administrative Assistant to support our team’s daily operations. This role involves a range of administrative tasks, from managing office communications to maintaining files, scheduling meetings, and coordinating office needs.

Responsibilities of the Administrative Assistant:

Manage phones and maintain a clean, welcoming office environment
Respond to high-volume communications, including up to 50 emails a day and frequent phone calls
Prepare correspondence and draft reports as needed
Plan and schedule meetings, appointments, and travel for leadership
Maintain filing systems, databases, and contact lists for efficient operations
Order office supplies and track inventory to meet team needs
Assist in planning meetings or visits from regional managers, handling logistics and preparation
Gather quotes, collect signatures, and manage documents for various administrative processes
Order entry and quote preparation
Commission report preparation
Conduct research assignments and communicate findings to team members
Travel to our North Carolina office 3-4 times for training, with all expenses covered

Requirements of the Administrative Assistant:

High school diploma or equivalent required
Strong written and verbal communication skills
Proficiency in computer skills, including Microsoft Outlook
Ability to multitask, manage time effectively, and pay attention to detail

Administrative Assistant

Virginia Beach, VA
Full-time in office, with occasional travel
$22-24/hr