Robert Half
Robert Half is hiring: Administrative Coordinator in Madison
Robert Half, Madison, WI, US
Job Description
Job Description
We are searching for a meticulous and efficient Administrative Coordinator in the financial services industry. The position is based in Madison, Wisconsin, and offers a contract to permanent employment opportunity. This role involves managing administrative processes, providing support to various teams including human resources, and maintaining accurate records.
Responsibilities:
• Oversee and manage administrative tasks including document and file management, mail processing, and supply ordering.
• Act as the initial contact for administration division-related inquiries from division leaders and employees.
• Provide support to the Learning/Development/Culture teams through scheduling training assignments, conducting surveys, and organizing events.
• Maintain a high standard of customer service, including handling HR internal email receipt and response, and forwarding for further action as necessary.
• Assist in administrative tasks for the Chief People Officer/HR Manager as required.
• Plan and execute employee events and recognition activities.
• Generate departmental reports and track data for board presentations or inclusion in quarterly board reports.
• Substitute for Front Desk Reception duties, including phone and desk coverage during breaks and lunches.
• Support payroll processing tasks and serve as a back-up for Payroll as necessary.• Minimum of 2 years of experience in a similar role within the Financial Services industry
• Proficiency in using ADP - Financial Services software
• Familiarity with designing and implementing Banner Ads
• Experience in conducting meetings via Cisco Webex Meetings
• Knowledge of Concur expense management software
• Ability to manage CRM (Customer Relationship Management) systems effectively
• Experience with About Time software for efficient time tracking
• Comfortable with answering inbound calls in a detail oriented manner
• Familiarity with budget processes within Financial Services
• Excellent calendar management skills
• Strong communication skills, both written and verbal
Responsibilities:
• Oversee and manage administrative tasks including document and file management, mail processing, and supply ordering.
• Act as the initial contact for administration division-related inquiries from division leaders and employees.
• Provide support to the Learning/Development/Culture teams through scheduling training assignments, conducting surveys, and organizing events.
• Maintain a high standard of customer service, including handling HR internal email receipt and response, and forwarding for further action as necessary.
• Assist in administrative tasks for the Chief People Officer/HR Manager as required.
• Plan and execute employee events and recognition activities.
• Generate departmental reports and track data for board presentations or inclusion in quarterly board reports.
• Substitute for Front Desk Reception duties, including phone and desk coverage during breaks and lunches.
• Support payroll processing tasks and serve as a back-up for Payroll as necessary.• Minimum of 2 years of experience in a similar role within the Financial Services industry
• Proficiency in using ADP - Financial Services software
• Familiarity with designing and implementing Banner Ads
• Experience in conducting meetings via Cisco Webex Meetings
• Knowledge of Concur expense management software
• Ability to manage CRM (Customer Relationship Management) systems effectively
• Experience with About Time software for efficient time tracking
• Comfortable with answering inbound calls in a detail oriented manner
• Familiarity with budget processes within Financial Services
• Excellent calendar management skills
• Strong communication skills, both written and verbal