Sr. Administrative Coordinator Job at Robert Half in Farmington

We are offering an opportunity for a Sr. Administrative Coordinator/Executive Assistant to join our team in FARMINGTON, Connecticut. This on-site role will involve managing a variety of administrative tasks, such as extensive calendar management, handling internal and external communications, and coordinating meetings and events. This position offers a short term contract employment opportunity.

Responsibilities:

• Manage extensive calendar for senior leadership team, ensuring efficient scheduling and organization
• Handle internal and external communications professionally and efficiently
• Coordinate meetings and events, including setting up Zoom calls and conference rooms
• Prepare meeting agendas to ensure all important topics are covered
• Complete expense reports accurately and in a timely manner
• Utilize MS Office Suite, Zoom, and Teams for various tasks and projects
• Maintain and update information on SharePoint platform
• Assist with project and change management processes
• Maintain professional demeanor while communicating internally and externally
• Perform general administrative duties as required to support the team.• Proficient in managing office functions and coordinating administrative activities.
• Proven experience in scheduling meetings, appointments, and events.
• Knowledge of 'About Time' software and other related technologies.
• Demonstrated leadership skills, with the ability to guide and motivate team members.
• Understanding of regulation and compliance in a corporate environment.
• Strong ability in calendar management and meeting coordination.
• Experience in preparing and managing financial notes.
• Familiarity with C-Suite level coordination and support.
• Ability to handle authorizations and approvals.
• Experience in change management.
• Knowledge of R Code programming language is preferred.
• Proficient in using Zoom for virtual meetings and communications.
• Experience in preparing and managing expense reports.
• Knowledge of Maps API would be a plus.
• Willingness to work overtime when required.
• Experience in managing conference rooms and other shared resources.
• Strong external communication skills.
• Familiarity with ST Microcontroller would be advantageous.
• Experience in planning and coordinating international travel.
• Ability to prepare meeting agendas and minutes.
• Knowledge of federal government procedures and regulations.
• Security clearance would be beneficial.
• High School Diploma or equivalent qualification is required.