Legal Administrative Support Specialist Job at LHH Recruitment Solutions in Los
LHH Recruitment Solutions, Los Angeles, CA, US
Job Description
LHH is seeking a contract (approximately 4-5 months) Clerical Administrator to sit on client site in Downtown Los Angeles. ASAP start.
Pay for the role is up to $28.80/hour
PARKING IS NOT PROVIDED- PUBLIC TRANSPORTATION RECOMMENDED
This role includes printing, copying, assembling and proofreading documents as needed and mail room support.
This role will also assist other departments in the law office as needed (ie reception)
Duties include the following:
Assists with creating, editing, formatting and troubleshooting legal documents, using various programs, including Microsoft Word, PowerPoint and Excel. Proofreads documents to ensure accuracy of copy, grammar, punctuation and correct formatting. Returns work to Secretary or Paralegal for final proof and return to attorney.
Performs high volume copying on high-end equipment for customers per their specifications. Uses all other copier/duplicator/binding equipment as needed.
Ability to produce binders and litigation kits is required.
Coordinates workload with others in order to meet deadlines.
Picks up from and delivers jobs to the client.
Assists other duplicating clerks as needed.
Responsible for mail delivery/distribution, end of day mailings and FedEx drop offs.
Schedules routine maintenance on all copy machines and scanners. Performs basic maintenance on copy and scanning equipment in all copy centers and in duplicating center including clearing paper jams, cleaning surfaces and troubleshooting service issues.??
Stocks service centers and printer stations with paper weekly and/or as needed.
Establishes and maintains good working relations with clients, coworkers, and administrative personnel.
Performs weekly visual inspections of copying and scanning equipment to identify service issue or damage.
Makes efficient use of firm resources.
Enters all work into BillBack and checks for accuracy.
Identifies ways and means to reduce costs of operations and/or to increase service, timeliness and quality.
Coordinates client mailings and distributions, as needed.??
Maintains electronic filing systems in compliance with firm guidelines and office policy to ensure accurate and efficient retrieval of data.
Receives and screens telephone calls in a manner consistent with office policy and attorney preference.??Provides telephone assistance and replies to incoming requests through a team d-list.
Coordinates projects with secretaries, service departments and outside vendors, as appropriate.
Maintains a log of all work performed using Track-It.
Performs other duties as assigned.
Hours of operation: 9-5:30
Pay Details: $27.00 to $28.80 per hour
Search managed by: Brittany Levine
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance