Administrative Support Job at Strategic Alliance Business Group LLC in Andover

Strategic Alliance Business Group LLC (SABG)

Administrative Support Job Description

DESCRIPTION: Strategic Alliance Business Group LLC (SABG) is a fast growing, privately held, small business, government contracting company. SABG is both a woman-owned small business and a service disabled veteran owned small business providing superior technical support services to Government and Commercial Customers. SABG maintains a high performance culture that emphasizes superior quality, productivity, process improvement, recruitment and ongoing development of a superior workforce. If you are driven with a “can-do” attitude and eager to support a fast growing company, this may be the opportunity you have been looking for.

JOB TITLE: Administrative Support

REQUISITION #: MA-1318-24-DCSA

CLEARANCE: Secret

LOCATION: Andover, MA

REPORTS TO: SABG Program Manager

FLSA STATUS: Regular Full-Time Exempt

SUMMARY: SABG is hiring for an Administrative Support to support the Defense Counterintelligence and Security Agency Field Operations, Field Operations Administrative and Program Support Services.

SALARY: $55,000 - $65,000

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform record and file management and maintenance
• Set up new files and prepare records for transfer or destruction in accordance with the approved file plans
• Assist the in and out processing official with civilian employee in and out processing
• Research and explain DoD, DCSA and internal office operational policies, procedures, and requirements
• Provide assistance, phone and desk coverage for the assigned Division/ Directorate (e.g. coordination of calendar and schedules, coordinating and booking travel, preparation, formation, and/or finalization of official correspondence that includes letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required
• Responsible for providing assistance in the Defense Travel System (DTS)
• Assist in the preparation of time and attendance reports for the office by means of an automated system
• Maintain and populate various databases and spreadsheets with data and information in support of assigned Division/ Directorates
• Track Internal and External DCSA actions and ensure Action Officers are assigned to execute tasks
• Responsible for creating a wide variety of documents (often complex) to include reports, spreadsheets, presentations, quarterly newsletters, program brochures, and the majority of any outgoing letters, memorandums, and other interoffice/interagency communications and corporate correspondence
• Provide day-to-day office management

SUPERVISION: This position has no supervisory responsibilities.

EDUCATION AND/OR EXPERIENCE:

• High School diploma or equivalent and two years of relevant administrative and technical support experience
• Superior oral and written communication skills
• Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required

COMPUTER SKILLS:

• Skilled in operating a personal computer and standard office equipment.
• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, (MS Office: Word, Excel, Outlook, PowerPoint)

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; and uses reason even when dealing with emotional topics
• Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
• Diversity – Shows respect and sensitivity for cultural differences; and promotes a harassment-free environment
• Ethics – Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values
• Planning/Organizing – Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks, if needed; and develops realistic action plans
• Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitment

LANGUAGE SKILLS: Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and/or procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS: SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact Beth Rodriguez at (703) 286-5020.

FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please call Beth Rodriguez at (703) 286-5020 and let us know the nature of your request and your contact information.

TO APPLY FOR THIS POSITION: Once you complete all steps, we are notified of your completed application, and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.

SABG is an Equal Opportunity/Affirmative Action Employer
Minorities/Women/Veterans/Disabled