Administrative Coordinator

Our client is a global financial services firm in more than 30 cities, and manages more than $7 billion in capital commitments. We are seeking a professional Receptionist that will also have some administrative support duties to support 3 principals. The role is 4 days in office and 1 day work from home.

Duties:

• Greeting visitors: Welcoming visitors and registering them at the front desk
• Answering phones: Answering and directing phone calls to the appropriate person or department
• Scheduling appointments: Scheduling and confirming appointments, meetings, and events
• Administrative tasks: Performing administrative tasks such as filing, data entry, photocopying, and document preparation
• Administrative support: Supporting 3 principals in calendaring support, travel and small scale event coordination on an as needed basis
• Managing mail: Managing incoming and outgoing mail and packages
• Maintaining the front office: Maintaining a clean and organized front office area
• Providing customer service: Providing preliminary customer service, including handling complaints and forwarding queries to relevant departments
• Supporting other departments: Providing general support to other departments as needed