University of Pittsburgh is hiring: Administrative Officer in Pittsburgh

Administrative Officer

The University of Pittsburgh's Kenneth P. Dietrich School of Arts and Sciences is seeking an Administrative Officer to oversee the administrative operations for the Departments of Biological Sciences and Neuroscience. The Administrative Officer serves as a strategic advisor to the Chair in administrative and operations manners, ensuring that all fiscal, administrative, personnel, student and faculty support, outreach and facilities matters are managed in a routine and effective manner. Responsible for all aspects of personnel administration of staff, including hiring, training, and performance evaluation. Manages the day-to-day operations and must be able to manage several tasks simultaneously and respond quickly to changing priorities. Serves as departmental liaison with Dean's Office, Registrar, Office of Research, Human Resources and other University business units, as well as academic departments and outside organizations. Primary liaison to the fiscal, payroll, sponsored projects, and graduate administration teams.

Job Summary

Manages day-to-day operations and business administration of a large University unit/department. Utilizes a data-driven, strategic approach and implements strategic short- and long-range planning and strategies. Oversees budgetary matters, allocates resources, and performs payroll related functions. Directs relevant business programs and technologies.

Essential Functions

The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to fax machines, photocopiers, scanners, printers, etc.

Physical Effort

This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also, must be able to pick-up and carry 25 pounds.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Manager - Business Administration

Job Family: Business Operations & Administration

Job Sub Family: Operational Leadership

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: $53,617.00 to $71,489.00

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

Please see job description

PI253114436