Isei Consulting LLC is hiring: Administrative Secretary in Honolulu

Summary: The Administrative Secretary provides high-level clerical support to an executive, director, or department head-level employee. The role includes various duties, from preparing reports to conducting research and collecting data, expressly but not limited to managing healthcare clients. Supervisory Responsibilities: May train, supervise, and provide feedback on tasks performed by lower-level clerical staff. General Duties/Responsibilities: Provides high-level administrative support to an assigned executive or director-level employee. Collects requested data and information from various sources; prepares summaries of findings and/or other related written correspondence. May conduct research to assist with projects or inquiries. Coordinates and schedules travel, meetings, and appointments. Prepares agendas and schedules for meetings; takes and distributes minutes. Responds to and resolve administrative inquiries and questions. Welcomes and directs visitors and clients. Answers and transfers phone calls, screening when necessary. Performs general clerical and secretarial duties, such as recordkeeping, managing petty cash, maintaining office supplies, and coordinating equipment maintenance. Handles packages and correspondence. Specific Duties/Responsibilities for Healthcare Client Management: Liaises with healthcare clients to understand their staffing or consulting needs. Assists in the development and maintenance of healthcare compliance policies. Manages healthcare client contracts and ensures compliance. Monitors healthcare industry trends, regulations, and compliance standards. Supports the onboarding of healthcare personnel by collecting relevant documentation. Coordinates with healthcare providers to schedule training and evaluations. Manages the secure storage and retrieval of sensitive healthcare client data. Collaborates for periodic audits, quality checks, and client satisfaction surveys. Supports healthcare project initiatives and grant applications. Prepares and presents reports on healthcare client metrics. Required Skills/Abilities: Detail-oriented and professional. Exceptional communication skills. Proficient with Microsoft Office Suite. Basic understanding of office equipment and clerical procedures. Ability to work independently and flexibly. Knowledge of healthcare industry trends and compliance standards is an asset. Education and Experience: Associate's degree required; Bachelor's degree in a related field preferred. Three to five years of experience in a related role is required, with some supervisory experience preferred. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.