Administrative Specialist Job at NVT Staffing in Fulton

TYPE: Contract to Hire
POSITION: Administrative Specialist
LOCATION: Fulton, MD
SALARY: $40,194 - $57,420+ excellent benefits
SCHEDULE: Mon - Fri, 8:00am - 5:00pm
HYBRID: No. This position will be full-time in office.
PARKING: Yes (free)
BACKGROUND CHECK: Yes

POSITION OVERVIEW:
--Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
--Proofread and edit documents for grammar, spelling, punctuation and format
--Provide support for staff as needed including answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
--Complete word processing as needed, including letters, memos, reports and labels
--Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
--Coordination with building management and building maintenance as needed
--Break Room Management: Taking inventory and ordering items needed. Ensuring coffee is ready for daily consumption and for special occasions when needed
--Office Maintenance, maintaining office supplies
--Package processing: Preparing shipments for mailing and pick up with UPS. Signing for and distributing packages received in the office to the appropriate individuals

REQUIRED QUALIFICATIONS:
--High School diploma or equivalent
--Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
--Flexibility and ability to prioritize and handle multiple tasks and various managers in a fastpaced environment
--Self-motivated, well-organized and detail-oriented
--Ability to handle confidential information
--Proficiency with MS Office including Word, Excel, PowerPoint, and Outlook
--An attitude and commitment to being an active participant of our employee-owned culture is a must

PREFERRED QUALIFICATIONS:
--Bachelor's degree
--Minimum 1 year of related work experience
--Exhibit professionalism with various employees, guests, and clients
--Event planning experience to help coordinate meetings and presentations
--Light marketing and/or graphic skills
--Ability to perform web searches for a variety of information
--Local candidates strongly preferred