Administrative Professional Job at Aparicio Team at Coldwell Banker Realty in We

We are seeking a highly organized and proactive Executive Assistant/Transaction Coordinator to support a top-performing real estate agent at Coldwell Banker. This dual-role position is essential for ensuring smooth operations, managing transactions, and enhancing client experiences. The ideal candidate will possess exceptional communication skills, attention to detail, and a passion for real estate. Send us your resume and cover letter today to become part of the team!

$22 hourly

Administrative Support:

• Manage the agent’s calendar, schedule appointments, and coordinate meetings.
• Prepare and organize documents, presentations, and reports as needed.
• Handle correspondence, including emails and phone calls, ensuring timely responses.

Transaction Coordination:

• Oversee the transaction process from contract to closing, ensuring all deadlines are met.
• Prepare and review transaction documents, including purchase agreements, disclosures, and closing statements.
• Communicate with clients, lenders, title companies, and other stakeholders to facilitate smooth transactions.

Client Relationship Management:

• Provide exceptional customer service to clients, addressing inquiries and concerns promptly.
• Maintain and update client databases and CRM systems to ensure accurate records.

Marketing and Social Media:

• Assist in creating marketing materials for listings, open houses, and promotional events.
• Manage social media accounts and online presence to enhance the agent’s visibility.

Office Management:

• Maintain organized filing systems, both digital and physical, for easy access to important documents.

• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and real estate software (e.g., MLS, CRM systems).
• Exceptional communication and interpersonal skills and excellent written communication.
• Ability to work independently and manage multiple tasks in a fast-paced environment and ability to quickly finish very detailed work.
• Preferred strong knowledge of the real estate industry.
• High school diploma or GED required.

Joyce Aparicio has been in the real estate industry for over 15 years and has a wealth of knowledge and experience in different aspects of Real Estate including, mortgages, property management, flipping, and sales. As of 2011, she enjoys working at Coldwell Banker Realty as a full-time Realtor and leads the Aparicio Team at Coldwell Banker Realty. Her work expertise includes servicing buyers, sellers, and landlords in residential and commercial real estate. Joyce is also a relocation specialist, as well as an investment property specialist. Her dedication to clients and strong work ethic have helped her become a top-producing Realtor as of 2013. One of Joyce's greatest strengths includes her strong negotiation skills and utilizing the current technology and resources Coldwell Banker has to offer. She is in the top 2% of Realtors internationally at Coldwell Banker and also ranked multiple times as REAL Trends America's Best Real Estate Agents.