Legal Administrative Specialist Job at Ellis Porter in Troy

At Ellis Porter, our goal is to improve the immigration experience for employers and individuals so they can thrive in a smaller world. To do this, we've built a team of dedicated immigration professionals who believe passionately in the economic and cultural benefits that immigration provides to America, and who excel at providing our clients with refreshingly clear guidance, uniquely creative strategies, and remarkably responsive service, all with genuine empathy and a personal touch.

Immigration law is very complex and full of constant challenges, but the Ellis Porter team embraces the grind because we love what we do, and who we do it with, and we find great satisfaction in knowing that our work positively, and intimately, impacts our clients lives and companies.

We're also very proud of (and protective of) our culture at Ellis Porter. It's not what you would expect from a typical law firm, because we're not a typical law firm. We take our work seriously, but not ourselves. We don't tolerate drama, and jerks are not allowed. We strive to create an inspiring, authentic, comfortable, and flexible work environment where you are respected, encouraged to bring your whole self to work and challenged to continue your growth as an immigration professional.

Job Summary:

Ellis Porter is recruiting for a Legal Core Services Specialist. The Core Services team at Ellis Porter provides strategic administrative support to the firm’s Attorneys and Case Managers by managing activities that streamline the delivery of our legal services and the coordination of new client leads.  This role is required to be in-office Monday - Friday from 9:30am to 5:30pm EST.

What you will be doing:

Legal Mail Processing & Data Entry Support

• Scan and organize case-related government correspondence (including, receipt notices, RFE notices and approval notices)
• Enter data from case-related government correspondence (such as receipt numbers, status expiration dates) into Ellis Porter’s immigration case management system and verify accuracy of data

Application Preparation & Filing Support

• Compile, print, copy and scan immigration application package
• Coordinate FedEx shipping for immigration application packages

Miscellaneous projects & support

• Special projects, data analysis & other duties as assigned

What skills you will bring:

• Strong organizational skills and attention to detail
• Ability to complete tasks efficiently and accurately
• Comfortable using a variety of technology and software platforms to perform daily responsibilities
• Excellent verbal and written communication skills
• Service-oriented mindset and take pride in providing an “above and beyond” level of support to fellow Ellis Porter team members

• Capable of identifying opportunities to further streamline Core Services processes and bringing process improvement ideas to managers

What we’ll provide to you:

• Opportunity to do challenging and highly-rewarding work at a fast-growing firm with an inspiring mission
• Opportunity to work with smart, creative, dedicated and supportive immigration professionals who are quality human beings and enjoyable to be around
• A firm culture that embraces diversity and celebrates international cultures
• People-centered workplace policies and flexible work schedules
• Competitive compensation, health/dental/vision/life insurance benefits and a retirement savings plan with employer matching contributions
• Generous time-off leave policy

Does this position, and our culture, seem like a good fit for you? If so, we would love to speak with you about joining the Ellis Porter team!

Ellis Porter provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.