Office Manager (Part Time)

We are seeking a dedicated and proactive Office Manager to join our team in our Salt Lake City office. This role requires a self-starter who takes pride in their work and can independently manage a variety of tasks and responsibilities. The ideal candidate will possess a positive attitude and a commitment to maintaining a well-organized and efficient office environment. If you thrive in a fast-paced environment and are passionate about contributing to a collaborative and supportive workplace, we would love to hear from you.

Schedule: 20 hours per week, flexible schedule (Monday - Thursday preferred); quarterly events requiring 40 hours per week.

Daily Tasks:

• Manage Communications and Supplies: Regularly check and manage the general voicemail and email folders, and order necessary office and cleaning supplies.
• Maintain Office Organization: Ensure common areas such as the cafeteria, conference rooms, refrigerators, and copy rooms are tidy, stocked, and well-organized. This includes tasks like emptying the dishwasher and stocking supplies.

Weekly Tasks:

• Coordinate Office Meals and Catering: Manage lunch catering, ensure tables are set up and cleaned, and handle cafeteria set-up and clean-up for weekly catered meals.
• Maintain Kitchen Equipment and Supplies: Clean and maintain kitchen appliances like the coffee pot, refrigerator, and drink machine. Itemize office needs that need to be ordered.

Monthly Tasks:

• Order and Restock Supplies: Place orders for drink machine syrups, cafeteria food and snacks, office supplies, and paper supplies from vendors like Swire, Costco, Staples, and Amazon.

Quarterly/As Needed Tasks:

• Coordinate Onboarding: Oversee new hire onboarding, including catering and conference room preparation
• Organize Quarterly Team-Building: Organize meals, activities, and décor for quarterly team-building activities and events.
• Manage Annual Gifting and Communication: Assist with annual Thanksgiving toffee gifting, order and print thank you cards, and coordinate annual client chocolate gifts with V's Chocolates.

If you are a motivated individual with a passion for organization and a keen eye for detail, we encourage you to apply for this exciting opportunity to join our team.

Please submit your resume and cover letter detailing your relevant experience and why you would be a great fit for this position.