Inventory Control Specialist

Who are we:

Heidelberg USA is a reliable and highly innovative partner to the printing industry. Our brand has been synonymous with quality and future viability for more than 170 years. This means that we are a company with a long tradition, but at the same time we help define the future trends in our industry thanks to state-of-the-art technologies and innovative business ideas. We are dedicated to our equipment, our technology, our associates, and our customers. Come join the team!

Inventory Control Specialist

Department: HUS Logistics

Location: Kennesaw, GA

What we are looking for:

• This position requires worked performed both in the Kennesaw warehouse and in the Kennesaw back office. While time is split between these, there is no set time limit that the employee will work in any one area. Must be able to perform all functions both in the warehouse and the office. Warehouse work does not allow telework as an option.
• Work with various departments with Spare Parts Inventory replenishment and accuracy.
• Update Stock Counts as needed in SAP via adjustments and scrapping.
• Locations include Spare Parts are our 3rd party warehouses, Car-Stocks, Demo-Room and other outside storage areas.
• Place Purchase Orders per approved purchase requisitions for stocking and / or customer needs for Canada and the United States.
• Work with Accounts Payable to correct Purchase Orders for both Canada and the United States as needed for invoice and credit postings.
• Work with United States Customs to provide all needed paperwork for incoming and outgoing shipments.
• Work with vendors to provide shipping details and tracking including entering comments, tracking and customer information vital to history and disposition of parts
• In addition to parts inventory control and as a member of the Logistics Department, responsible for all tasks assigned by Logistics Management including cross training and coverage for parts returns, parts fair dealings, consumables logistics and inventory.
• Actively assist in all functions related to logistics operations including (but not limited to) Customs, Warehousing, Transportation and Rigging for all areas of the business including (but not limited to) Parts, Consumables and Equipment.
• Must be trained, understands and is functionally able to prepare and secure all approvals and signatures for international and domestic shipments as required by law.
• Responsible for up-to-date completion of all metrics and cross training as assigned.

What you will do:

• Process inbound/outbound returns in Kennesaw warehouse. Identify parts and process till completed
• Notify CSR's of any discrepancies in the return or paperwork
• Process outgoing shipments, air and ocean.
• Load and unload containers when needed
• Put away any stock as needed
• Ensure warehouse aisles and workstations are kept clean and orderly
• Maintain safe working environment per OSHA guidelines
• Inventory Control including processing adjustments as needed to maintain balanced Spare Parts inventories per request's received from Inventory Management.
• Correct stock quantities in Car-Stocks, Demo-Room, 3rd party warehouse (Indiana "spare parts" & Georgia "Equipment CEVA") & other storage locations to ensure accuracy.
• Movements may be fir Scrapping, Stock Transfers or short shipment issues found by Inventory Management (approval based on dollar value).
• Release spare parts credit daily
• Create PO'S for Spare Parts for HUS & HCD to bring inventory into various stocking locations or to Customers from WLC, ALC, or Outside Vendors
• Stock Transfer PO'S created per on inventory request for various storage locations and Car-Stocks.
• Return purchase orders created per Inventory Management requests for items that are no longer needed in current storage locations.
• Work with U.S. Customs via email and telephone communication to assist in providing HTS, COO, FCC, & or FDA paperwork to clear incoming and outgoing shipments on an up to the minute basis based on urgency and just in time delivery requirements.
• Portions of the legally required information must come from out vendors to fulfill all requirements are met before admission into the U.S. is granted.
• Delay in providing information can result in significant deliver delays and expensive fines
• Providing shipment status updates on a regular basis, many times hourly for urgent delivery.
• United States Law requires registration of any outbound shipment over $2,500 through the ACE Portal.
• Ensures all documentation is process and filed in accordance with all United States Customs laws and is a mandatory requirement for C-TPAT compliance.
• Ensures all Purchase Orders processed TO THE VENDORS via EDI and via FAX or Email are received properly.
• Works with vendor to determine why we had failure and after correction and then will force retransmission to complete including but not limited to quantity issues, vendor pricing or incorrect output information.
• Notification is received via email or phone calls so that corrections can be made to create new Purchase Orders.
• Works with Parts, Service, Accounts Payable, Warehouse and Logistics to amend and correct Purchase Orders or Customer Orders that have not completed all actions so that closure can be completed, and customers can be invoiced in a timely fashion
• Research and investigation of any problems and correction the issue with various SAP movements or involvement of IT if complete closure is not possible by Logistics
• Works to provide root cause analysis and corrective action to improve the overall process

Skills:

• Basic personal computer skills
• Word
• Excel
• Access
• PowerPoint
• Outlook
• SAP
• Others (Specify) FedEx, Customs Websites,
• Microsoft Teams

Education and Experience:

• Associates degree or vocational apprenticeship
• 3- 5 years of experience

Benefits:

• Medical, dental, and vision coverage eligibility from day 1
• Short- and long-term disability coverage offered
• 401 (K) plan with employer match
• Life insurance coverage offered
• Vacation, Sick and Personal Time Off offered
• 9 company holidays
• 4 floating holidays

ADA: Heidelberg will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

OSHA: Heidelberg provides a workplace free from serious recognized hazards and complies with standards, rules and regulations issued under the OSH Act. Heidelberg examines workplace conditions to make sure they conform to applicable OSHA standards. Heidelberg ensures employees have and use safe tools and equipment; and properly maintain such equipment.

EEO/AA Statement: Heidelberg is committed to the principle of equal employment opportunity for all employees and applicants for employment, and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Heidelberg are based on business needs, job requirements and individual qualifications, without regard to race, creed, color, religion or belief, national, social or ethnic origin, citizenship status, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, protected veteran, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Heidelberg will not tolerate discrimination or harassment based on any of these characteristics.

Pay Transparency Nondiscrimination Provision: Heidelberg will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.