Office Manager/Assistant Controller

Office Manager/Assistant Controller

Jim Barnard Chevrolet is looking for an Office Manager/Assistant Controller to join our family. This is a rare opportunity for the right individual to continue our reputation for providing excellent customer service to our valued customers.

You will be responsible for preparing and examining financial records for our company and management of the business office.

What We Offer:

• Paid Time Off earned on the 1st day.
• Paid Holidays
• Paid Training
• Health & Prescription Drug Insurance
• Dental & Vision Insurance
• Short-term Disability Insurance
• AFLAC Supplemental Insurance
• Life Insurance
• 401(k) Retirement Plan with Company Match
• Vehicle Purchase Discount
• Small, Friendly Office Environment
• Modern, up-to-date computer equipment & software
• Barnard Family Owned & Operated Since 1972
• Excellent Dealership Reputation
• Very High Customer Retention % = Loyal Repeat Customers

Responsibilities:

• Manage all office operations & procedures.
• Manage Office Personnel – recruiting, hiring, training, scheduling, etc.
• Manage & order all office supplies.
• Manage Accounts Payable & Receivable
• Manage & reconcile vehicle floor plan accounts.
• Manage & reconcile customer vehicle loan payoffs.
• Post accounting documents into the Dealership Management System (DMS).
• Daily Cash Balancing & Bank Deposits.
• Reconcile all Asset & Liability Accounts and Accounting Schedules.
• Submit & reconcile payment of all warranty claims, consumer rebates & dealer incentives.
• Calculate & record all sales commissions.
• Process Payroll weekly.
• Pay all Taxes – NYS Sales & Tire Taxes, Corp. & Real Estate Taxes.
• Produce daily operating reports for all department managers.
• Produce & submit the Monthly Financial Statement to the manufacturer.
• Assist the Controller with other duties as needed.

Required Hours:

8am - 5pm Monday - Friday

Skills and Qualifications:

• Customer-oriented, energetic, upbeat, self-motivated team player.
• Able to manage & motivate office personnel.
• Strong communication & organizational skills.
• Ability to prioritize & multitask in a fast-paced office environment.
• Deadline & detail oriented.
• Previous automotive accounting experience a plus.
• Fundamental knowledge of GAAP.
• Prior DMS experience a plus.
• Working knowledge of Windows, Word, Excel & Outlook

Since opening in 1972, Jim Barnard Chevrolet has become a trusted Chevrolet dealership in Churchville. With one of the highest customer retention percentages in the area, and a loyal customer base, we know that our sales and service teams are contributing to this effort. We are looking for motivated and hard-working individuals to join our team and continue to provide excellent customer service and create customers for life.

If you are looking to grow your career and be part of a team you can call your family, apply today!