Office Assistant - Elementary

Position Type:
CLASSIFIED - School Based Office Positions/Office Positions-Elementary

Date Posted:
11/18/2024

Location:
Freedom

Date Available:
12/05/2024 Office Assistant - Elementary
Non-contract no benefits

Hours a day: 3 hrs a day (9a.m - 12 p.m.) Monday - Friday
Hourly rate: $14.21

Contact Information:

• Name: Melissa Allmon
• Phone: 801 610 8707
• Email: mallmon@alpinedistrict.org

The job of Office Assistant is done for the purpose/s of providing clerical and administrative support to assigned school site personnel; performing functionality specific to site administrator assignment (i.e. career/college specialty);communicating information to staff and the public; providing necessary implementation of functions; keeping complete and accurate records; and providing information and direction as may be requested. Morning outside duty for 15 minutes. You will also be expected to subsitute for absent instructional aides and in some instances, teachers, if a subsitute cannot be found.

Essential Functions

• Answers telephone calls (e.g. many District operational inquiries, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
• Implements processes and projects (e.g. college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of of site activities and processes.
• Implements site processes (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

• age 16+
• High school diploma or equivalent.
• Job related experience is desired.