Chief Procurement Officer

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The role directs and designs the entire purchasing and payment life cycle, leveraging the latest tools and practices in Procure2Pay, artificial intelligence, robotic process automation, and agile workflow, as well as leveraged buying and negotiation, organizational design, training, campus partnerships, technologies, and cultural innovations. When you join our team, you will be part of a smart, driven team that thrives on solving complex problems. This position manages personnel, data, and processes associated with a newly established Finance & Budget Division. Critical reporting and analysis processes include, but are not limited to: Procurement and Payment process redesign and automation, Procurement and Payment Policy setting, the Annual Comprehensive Financial Report, and the sale, distribution, and warehousing of products. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.Duties & ResponsibilitiesStrategic Leadership and Management:Provide high-level direction and strategic planning for the university’s Accounts Payable, Procurement, and Warehouse and Distribution  functions, ensuring units  departments are aligned with institutional goals and objectives.Lead and manage a large, diverse team through direct and indirect supervision, ensuring high performance, professional development, and operational excellence.Develop and implement comprehensive policies, procedures, and best practices that support the efficient and compliant execution of accounts payable and procurement activities.Oversee the university’s procurement and payment functions, including vendor management, contract negotiation, strategic sourcing, and disbursement operations, ensuring adherence to state, federal, and university regulations.Ensure financial integrity and transparency in all transactions, overseeing the management of budgets, forecasts, financial reconciliations, and reporting for both departments.Business Process Optimization: Lead the design, planning, and execution of procurement optimization initiatives to achieve operational excellence, transformational change, and cost savings. Conduct comprehensive analysis of procurement and disbursement workflows, identifying critical inefficiencies, eliminating bottlenecks, and implementing solutions that align with institutional goals and regulatory requirements.Lead the implementation of advanced technologies and process improvements to increase efficiency, reduce costs, and enhance service delivery within procurement and accounts payable functions.Serve as the university’s authority on procurement, vendor relationships, and accounts payable, ensuring best practices in contract management, competitive bidding, and cost-saving initiatives.Oversee the university’s compliance with procurement laws, tax regulations, and reporting requirements, including 1099/1042 reporting and international vendor payments.CommunicationAct as a key advisor to university leadership, offering strategic insights on procurement strategies, financial disbursements, and risk mitigation to optimize institutional resources.Develops and communicates plans, ideas, requirements, concepts, logical models, and goals to technical and non-technical data owners, users, and project team members. Ensures sound systems of financial internal controls for all University processes, policies, and procedures to ensure the protection of University assets, while facilitating successful execution of the university’s missions.Represent the university in high-level negotiations and partnerships with suppliers, contractors, and service providers, ensuring maximum value and service to the institution.Ad hoc duties as required to ensure the Procurement, Accounts Payable, and Delivery & Warehousing teams are successful in meeting our goals and objectives. Direct the continuous development and efficient administration of University procurement and payment operations, ensuring optimal process design and execution. Ensure the university’s adherence to all applicable state and federal procurement laws, as well as Arizona Board of Regents (ABOR) procurement codes, maintaining the highest standards of compliance and ethical practice.Actively participate in university-wide committees and working groups, contributing to institutional strategy while managing departmental budgets and workforce planning.Knowledge, Skills, and Abilities (KSAs): Knowledge of university enterprise systems and related business principles and processes. Ability to work in an environment driven by team goals and expectations more than individual ones. Industry leading knowledge in procurement and payment life cycle, processes, and technologies. Strong interpersonal and communication skills, including the ability to establish rapport with and gain trust of others and to establish cooperative working relationships with a diverse Office staff and campus community. Ability to work under deadlines and adapt to changes with minimum notice. Ability to prioritize various critical tasks assigned and to negotiate deadlines to meet the overall goals of the Division. Ability to be creative, supportive, and thoughtful in problem-solving, considering the diverse and occasionally conflicting needs and perspectives of the campus community and the institution.Minimum QualificationsBachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 11 years of related work experience, including 7 years of managerial experience in a large complex organization, or equivalent combination of education and work experience.Experience leading multiple teams, projects, programs, or functions is required. Certified/Chartered Procurement Manger (CPM), Certified Professional in Supply Management (CPSM) or the ability to obtain one or both within 12 months of hire.Preferred Qualifications Master's preferred. Certified Procure to Pay Process Owner (CP2P) FLSAExempt Full Time/Part TimeFull TimeNumber of Hours Worked per Week40 Job FTE1.0Work CalendarFiscalJob CategoryFinanceBenefits EligibleYes - Full Benefits Rate of Pay$164,141 - $213,383Compensation Typesalary at 1.0 full-time equivalency (FTE) Grade15 Compensation GuidanceThe Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum$164141 Grade Range Midpoint$213383Grade Range Maximum$262625Career Stream and LevelM5Job FamilyProcurement Job FunctionFinance Type of criminal background check required:Fingerprint criminal background check (security sensitive due to job duties) Number of Vacancies1 Target Hire DateExpected End DateContact Information for CandidatesGarth Perry perryg@arizona.edu Open Date11/7/2024Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to ApplicantDiversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.