Director of Purchasing

Job Title: Director for Purchasing Wage/Hour Status: Exempt

Reports to: Chief Business, Finances and Pay Grade 7: Administrative Management

Administrative Services Salary Schedule

Dept./School: Purchasing & Warehouse Dept.

Initiated Date: July 30, 2009

Funding Source: 199 Local Funds Date Revised: July 30, 2024

District Primary Purpose:

To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose:

Administer the Purchasing functions for the District. Ensure compliance with applicable state and federal laws and regulations governing school district purchases of goods and services.

Qualifications:

Education/Certification:

Bachelor's Degree in Business Administration or Accounting

Master's Degree in Business Management preferred

Experience/Knowledge:

A minimum of five years of professional-level experience in administering the purchasing functions of a school district or public entity is required. Demonstrated knowledge of competitive bidding statutes and purchasing procedures; knowledge of auditing principles; demonstrated ability to plan, assign, and supervise the work of others; proficiency in computer literacy skills and file maintenance; ability to work with numbers accurately and rapidly; effective communication, organizational, and interpersonal skills; ability to organize work efficiently, interpret policies, procedures, and data; ability to coordinate varied projects/programs.

Primary Responsibilities and Duties:

1. Oversees the purchase of materials and equipment for the district through competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations, following established district criteria and in compliance with Federal and state purchasing rules.
2. Develop and implement policies and procedures related to Purchasing and Monitor the area's operations to ensure that policies and procedures are maintained.
3. Oversee the formal solicitation process, including notice and instructions to bidders, specifications, and proposal forms, and make recommendations for contract award.
4. Oversee departmental vendor communication to establish new sources, products, and services while maintaining good relations within ethical parameters.
5. Provide resources to inform the vendor community about the district's procurement process.
6. Collaborate with district personnel to determine specific requirements and assist in locating necessary goods and services.
7. Oversee contract administration. Administers contracts and handles adjustments with suppliers, including replacing material that does not conform to specifications, canceling orders, and receiving proper credit.
8. Provide guidance to district staff on the proper interpretation and application of purchasing policies and procedures.
9. Monitor the approval/disapproval of purchase requisitions to ensure the accuracy of information. Supervise the issuance of district purchase orders, ensuring compliance with applicable requirements (purchasing laws, rules, regulations, policies, procedures, and guidelines).
10. Oversee the departmental Open Records Requests process following established procedures.
11. Oversee the compilation and maintenance of files, including physical and computerized reports, records, and other documents required, including auditable accounting records.
12. Select, train, evaluate, and supervise Purchasing staff and make recommendations relative to assignment, retention, discipline, and dismissal.
13. Maintain a high level of ethical behavior and confidentiality of information as may be appropriate and expected of this position.
14. Participates in professional development as needed to develop and maintain proficiency in areas of assignment.
15. Perform other duties as the Chief of Business, Finances and Administrative Services assign.

SUPERVISORY RESPONSIBILITIES:

Supervise, evaluate, and recommend the hiring and terminating Purchasing staff.

WORKING CONDITIONS

High mental demands; work with frequent interruptions; maintain emotional control under stress;

Physical Demands/Environmental Factors:

Prolonged and irregular hours; able to handle simultaneous projects; frequent district-wide and occasional state travel.

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

POSITION WORKING DAYS: 226 Days

All applications must be submitted online for professional and clerical positions to the La Joya I.S.D. Office of Human Resources Department. (www.lajoyaisd.com)

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read and fully understand the duties and responsibilities this position is to provide to my campus/department.

Employee's Signature: Supervisor's Name:

Employee's ID: Supervisor's Signature: __________________

Date: Date: