Office Manager

We are seeking an enthusiastic and energetic Office Manager to join our San Francisco office. The ideal candidate is well-organized, adaptable, and an active thinker who always looks for the best approach. The Office Manager must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Office Manager is responsible for overseeing the day-to-day operations of the San Francisco office. Responsibilities: Provide operational and logistical support to senior leadership Coordinate busy schedules, interacting with both internal and external parties Deliver exceptional service to all internal and external clients and visitors Organize travel needs and prepare detailed travel itineraries for San Francisco leadership using Clark’s travel site – Egencia Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized Manage invoicing and expenses via Coupa system to include VP-level expense reports Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys) Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door Communicate all internal messaging related to the daily operations of the San Francisco office and region Oversee health and safety regulations within the office; when needed, ensure Covid protocols are in place and are being followed Handle internal meetings as well as conference room coordination and support Prioritize and manage multiple projects simultaneously Maintain accurate documentation and filing systems Other duties may be assigned, as necessary Qualifications 3+ years experience in an Office Manager or similar role supporting senior leadership and/or a department Demonstrated ability to 'think on your feet' and solve problems Personal confidence and a passion for customer service Can-do attitude with superior organizational skills and accuracy Ability to maintain confidentiality in all aspects of job responsibilities Clear and concise written and verbal communication skills Ability to juggle multiple competing priorities under deadlines Must be advanced in Microsoft Office applications. Google Suite is a plus Ability to navigate online platforms, such as WorkDay, Salesforce, Coupa, & Egencia Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed Able to lift up to 25 lbs Alignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction, and executes Hours: You will be expected to be in the office Monday-Friday with a typical day starting around 8:00am. Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the salary range is $68,000 to $95,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work. https://www.clarkconstruction.com/careers/clark-experience #LI-LG1 #LI-Onsite Clark Construction Group is one of the largest building and infrastructure companies in the United States. Our portfolio spans every major building market, from public to private, corporate to cultural, education to entertainment, and the infrastructure connecting it all – power, transportation, water, and roadways. Since 1906, we’ve been delighting and delivering value to our clients and project partners, providing diverse opportunities for our team, and strengthening the communities where we live. With offices strategically located across the country, we pride ourselves on being a local builder with national reach. Learn more about Clark Construction (https://www.clarkconstruction.com/) . There is a sense of camaraderie that comes with delivering impactful projects as a team. It creates a sense of humility and fosters pride in the work we do. At Clark, we are proud to build what matters, together. Learn more about careers at Clark (https://www.clarkconstruction.com/careers) . Find even more opportunities with the Clark Group, our collection of companies – delivering construction and asset solutions for clients across the United States. Clark Group's capabilities span the entire asset lifecycle – from project development and financing to construction and facility maintenance. Asset Solutions Altura Associates (https://clark.wd5.myworkdayjobs.com/Altura) Coda Edgemoor Infrastructure & Real Estate (https://clark.wd5.myworkdayjobs.com/Edgemoor/) S2N Technology Group Building & Infrastructure Atkinson Construction (https://clark.wd5.myworkdayjobs.com/Atkinson) Shirley Contracting Company C3M Power Systems (https://clark.wd5.myworkdayjobs.com/C3MExternal) Equal Opportunity Employer Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA). The Know Your Rights poster is available here: Know Your Rights (eeoc.gov) (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) and the Pay Transparency policy is available here: Pay Transparency Nondiscrimination (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) . Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please e-mail leaveofabsence@clarkconstruction.com or call (800) 655-1330 and let us know the nature of your request and your contact information. Authorization to Work Applicants must be currently authorized to work in the US on a full time basis in order to be considered. Employment Information Construction work requires strenuous physical activity. The essential functions of this job include, but are not limited to, walking on uneven surfaces, climbing several flights of stairs or ladders uninterrupted, working at extensive heights, lifting 50 pounds, repetitive lifting, working a minimum of 40 hours per week, working outdoors as required, seeing with clarity (naturally or with correction), having accurate depth perception and acceptable peripheral vision, and hearing sufficiently (naturally or with correction) to respond to verbal instruction, warning bells, and alarms. Without eliminating ANY of the above essential functions, are you able to fully perform all job duties with or without reasonable accommodation? If you require a reasonable accommodation to perform any of the essential functions listed above, you must contact Human Resources immediately at (240) 653-2364 Equal Opportunity Employer: Clark Construction Group, LLC, (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark Construction promotes a drug-free workplace.