Resiliency LLC
Workday Time and Attendance Consultant (Absence & Time Tracking)
Resiliency LLC, New York, NY
JOB SUMMARY:
- We are seeking an experienced Workday Time and Attendance Consultant with expertise in Absence Management and Time Tracking to support the implementation and migration of absence and time tracking plans.
- This role requires hands-on experience with configuring accruing and non-accruing time off plans, managing work schedules, and ensuring compliance with payroll integration during system cutovers.
- The consultant will lead efforts to align legacy systems with Workday's modern functionalities and ensure smooth data transfer for both absence and time-tracking workflows.
KEY RESPONSIBILITIES:
Absence Management:
- Absence Plan Configuration: Recreate and configure 11 biweekly absence plans and 7 accrue-as-you-go plans with 3 accruing plans and 1 zero-accrual plan, ensuring they comply with business requirements.
- Accrual Migration: Lead the migration of accruing plans, ensuring that balances are accurately loaded from legacy systems.
- Inactivation of Old Plans: Ensure that legacy absence plans are inactivated with effective dates closely aligned to the cutover schedule.
- Data Transfer & Clean-up: Handle bulk corrections for time off entries (2,088 entries for accruing plans and 3,878 total time offs), adjusting old time offs to zero and entering new data accordingly.
- Maintenance of Accrue-as-You-Go Plans: Oversee the continued maintenance of accrue-as-you-go plans, ensuring schedule periods are regularly updated.
Time Tracking:
- Work Schedule Implementation: Design and configure a new work schedule with the appropriate start date and ensure it aligns with payroll processing needs.
- Cutover Management: Manage the complexities of payroll overlapping and break periods caused by new work schedule assignments during the cutover period. This includes ensuring overtime calculations for sub-periods are accurate.
- Testing & Validation: Conduct iterative testing to ensure that the work schedules, payroll integration, and time tracking processes align with business needs.
- Timesheet Configuration: Ensure the correct timesheet visual representation and calculations during cutover periods.
General:
- Data Migration & Integrity: Ensure data integrity throughout the transition, loading balances and aligning historical data as needed.
- Cross-functional Collaboration: Work with HR, payroll, and IT teams to ensure all absence and time-tracking configurations meet business needs.
- Post-Cutover Support: Provide support post-cutover, resolving issues and providing training as needed for both absence management and time tracking modules.
REQUIRED SKILLS AND QUALIFICATIONS:
- Education: Bachelor's degree in information systems, Human Resources, Business Administration, or related experience
- Workday Expertise: Minimum of 3-5 years of hands-on experience in Workday Time Tracking and Absence Management, specifically with accruing/non-accruing time-off plans and work schedules.
- Absence Plan Configuration: Experience with setting up and migrating bi-weekly and accrue-as-you-go absence plans.
- Time Tracking Knowledge: Strong understanding of time-tracking systems, work schedules, and integration with payroll.
- Data Migration: Expertise in loading and correcting balances during cutover periods, ensuring smooth data migration.
- Payroll Integration: Experience with payroll overlaps and break periods during system cutovers, with an ability to handle complex payroll integrations.
- Testing & Troubleshooting: Ability to perform iterative testing and troubleshooting of configurations, especially during cutover periods.
PREFERED QUALIFICATIONS:
- Workday Certification: Certified in Workday Time Tracking, Absence Management, or related modules.
- Complex Time-Off Plan Experience: Previous experience handling complex time-off and absence plans across large enterprises.
- Project Management: Strong project management skills to lead cutover and migration efforts