Special Events Assistant
The Frick Collection, New York, NY, United States
Full-time, Nonexempt, $30.77/hour
Background
Internationally recognized as a premier museum and research center, the Frick is known for its distinguished Old Master paintings and outstanding examples of European sculpture and decorative arts.
The collection originated with Henry Clay Frick (1849-1919), who bequeathed his home, paintings, sculptures, and decorative arts to the public for their enjoyment. The institution's holdings-which encompass masterworks from the Renaissance through the nineteenth century-have grown over the decades, more than doubling in size since the opening of the museum in 1935. A critical component of the institution is the Frick Art Research Library, founded in 1920 by Helen Clay Frick, daughter of the museum's founder. Recognized as one of the world's top art history research centers, it has served students, scholars, and members of the public free of charge for generations.
The Frick has undergone a comprehensive renovation and was open in a temporary home, Frick Madison, from 2020 through early 2024, while renovations were underway at the mansion on 70th Street. Construction has progressed rapidly and, in addition to special exhibition galleries and education spaces, we have added enhanced visitor amenities and accessible spaces. Frick Madison is now closed to the public. Staff have moved back to 1 East 70th Street and we hope to open the museum to the public in spring 2025.
Workplace culture
At the Frick Collection, we pride ourselves on promoting an open and welcoming workplace culture that supports diversity and work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting, while offering an excellent opportunity to appreciate some of the world's finest works of art.
Equal Employment Opportunity has been, and will continue to be, a fundamental principle at The Frick Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Qualified candidates of diverse backgrounds are encouraged to apply for vacant positions at all levels.
Position Summary
Reporting to the Head of Special Events, the Special Events Assistant will join an expanding team-oriented and supportive department responsible for the planning and execution of The Frick Collection's roster of internal events, fundraisers, and private entertaining program. This is an exciting opportunity for someone who is interested in learning the ins-and-outs of events and fundraising in the cultural arts sector.
Responsibilities include, but are not limited to, the following:
- General Administrative Support:
o SE Phone Line
o SE Email Inbox Management
o Vendor Invoices and Payment Requests
o Project manage select events, as assigned
o On-site event contact, as assigned
- Internal Events, supporting the Manager of Special Events:
Assist with Guest Organization (Guest List, Dietary Tracking)
Raiser's Edge Database Management
Donor Invoices
Acknowledgements and Receipts
o Calligraphy and Menu Cards
- External Events, supporting the Manager of Event Sales and Operations:
o Assist with Contract Drafting and Paperwork
o Lead Select Site Visits
o Management of Calendar Holds within TripleSeat platform
Requirements
The education and/or experience requirements listed below are representative of the knowledge, skill, and ability required to successfully perform the essential duties of this position. We recognize that people come with a wealth of experience and diverse talent beyond just the technical requirements of a job. If your experience does not match exactly what you see listed here, but you feel you would be able to make a positive impact in this position, please still consider applying.
- Preference of one to two years in a professional environment, which could include experience in event planning, fundraising, internships, customer service, etc.
- Excellent time management, organizational, and communication skills to manage simultaneous projects with prudent judgment in split-second decisions.
- Ability to interact with internal and external stakeholders of all levels with professionalism and courtesy.
- Computer fluency including Microsoft Office suite (Word, Outlook, Excel, PowerPoint)
- Software experience preferred, but not required:
o Event management software such as TripleSeat, Artifax, or GoFMX
o Donor fundraising database such as Raiser's Edge or Tessitura
Physical Requirements
The physical requirements of this role are needed to perform the essential job functions with or without reasonable accommodation(s).
Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues. Use common office tools and machines (computer, phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Ability to carry/transport materials weighing up to 20 pounds.
Benefits in Employment with the Frick Collection
Paid Holidays: All full-time employees are eligible for 14 paid holidays (all federal holidays including Juneteenth, and Election Day), including four floating holidays; two may be used in the first half of the calendar year, two may be used in the second half of the calendar year.
Sick and Vacation time: Eligible full-time employees accrue up to 12 sick and 12 vacation days their first year of employment. In subsequent years, eligible full-time employees accrue up to 12 sick days and 25 vacation days/year.
Family leave: In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave.
Health, Dental and Vision insurance: all full-time employees and their eligible dependents may enroll in employer sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected.
Short and Long Term Disability and Life Insurance: the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employee's annual salary.
Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan - 403(b) and a defined benefit pension plan.
Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets.
Additional benefits include discounted Metro Cards/Transit Checks, flexible spending accounts for health, dependent care and commuting costs.
Employment Status and Compensation
This role is a full-time nonexempt 35 hour/week role.
There are options for remote work on a limited basis, as determined by departmental needs and under the supervision of the Head of Special Events. Though, staff will be expected to work onsite much of the time
The base annual salary for this role in fiscal year 2025 is $56,000. The hourly rate for this role is: $30.77/hour; the overtime rate (hours worked over 35 in a workweek) is $46.16/hour.
Since the Special Events department hosts events and other activities on evenings and weekends, the Assistant may be relied upon to work to support these evening and weekend events.
The Frick requires all employees be fully vaccinated and to have received booster vaccines against COVID 19.
Apply here or send resume and cover letter to:
Head of Special Events
The Frick Collection
1 East 70th Street
New York, NY 10021
Timeline: Applications will be accepted on an ongoing basis as long as this posting is active. Anticipated start date will be mid-January or early February.
This description shall not be construed as a contract of any sort for a specific period of employment.